Christianity Today
Executive Assistant to the Chief Operating Officer
Christianity Today, Wheaton, Illinois, United States, 60189
Job Type
Full-time
Description
The Chief Operating Officer (COO) is a pivotal leadership role that bridges internal operations and external ministry impact. Responsible for overseeing critical teams including Human Resources, Publishing (Operations, Marketing and Advertising), Mission Advancement, and Finance, the COO is both an internal strategic leader and an external face of Christianity Today (CT). This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications.
The Executive Assistant is mission-critical to the COO's success, serving as more than a traditional administrative support role. This position requires a strategic partner who can anticipate needs, manage complex logistics, and ensure the COO can focus on driving CT's mission forward. The ideal candidate will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details.
Functions and Responsibilities
1. Executive Support
Manage the COO's complex calendar, strategically balancing meetings, events, and essential work margins Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism Represent the COO in communications when appropriate, maintaining the highest standards of professional representation 2. Relationship Management
Act as a strategic liaison between the COO and internal/external ministry partners Facilitate relationship management with the COO's direct reports Coordinate and prepare for high-profile speaking engagements, including: - Researching and vetting speaking opportunities
- Managing event logistics and travel arrangements
- Preparing background materials and presentation support
- Coordinating with event organizers and managing communication
- Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics
3. Project and Event Management
Plan and execute domestic and international travel arrangements Coordinate internal meetings, including but not limited to: - Monthly Operations team meetings
- One-on-one sessions
- Annual strategy sessions
- Semi-annual all-staff retreats
- Manage regional events, interfacing with external contractors as needed
4. Administrative Excellence
Develop and implement efficient documentation and administrative systems Provide comprehensive meeting support through detailed notetaking and follow-up Assist with special projects that advance the organization's strategic goals Perform additional job-related duties as assigned Requirements
Education and Experience
Proven experience as an executive assistant or high-level administrator High school diploma required; college degree preferred Demonstrated proficiency with technology and emerging work tools Strong alignment with CT's mission and Christian values Core Competencies
Exceptional verbal and written communication skills Advanced planning and time management capabilities Proficiency in office management systems and business procedures Advanced technological skills, including calendar and communication apps Emerging knowledge of AI tools to enhance workflow efficiency Professional Attributes
Proactive and self-motivated with exceptional initiative Meticulous attention to detail Adaptable and resilient in a dynamic work environment Highly trustworthy with sensitive and confidential information Additional Information
Benefits
Christianity Today offers a comprehensive benefits package Check out our careers page to learn more Employment Details
CT headquarters are located in Illinois Location: Remote Type: Full time, 37.50 hour workweek Classification: Salaried, Exempt FLSA status
Exact compensation may vary based on experience, skills, and location
Salary Description
Annual Salary Range: $65,000 - $70,000
Full-time
Description
The Chief Operating Officer (COO) is a pivotal leadership role that bridges internal operations and external ministry impact. Responsible for overseeing critical teams including Human Resources, Publishing (Operations, Marketing and Advertising), Mission Advancement, and Finance, the COO is both an internal strategic leader and an external face of Christianity Today (CT). This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications.
The Executive Assistant is mission-critical to the COO's success, serving as more than a traditional administrative support role. This position requires a strategic partner who can anticipate needs, manage complex logistics, and ensure the COO can focus on driving CT's mission forward. The ideal candidate will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details.
Functions and Responsibilities
1. Executive Support
Manage the COO's complex calendar, strategically balancing meetings, events, and essential work margins Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism Represent the COO in communications when appropriate, maintaining the highest standards of professional representation 2. Relationship Management
Act as a strategic liaison between the COO and internal/external ministry partners Facilitate relationship management with the COO's direct reports Coordinate and prepare for high-profile speaking engagements, including: - Researching and vetting speaking opportunities
- Managing event logistics and travel arrangements
- Preparing background materials and presentation support
- Coordinating with event organizers and managing communication
- Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics
3. Project and Event Management
Plan and execute domestic and international travel arrangements Coordinate internal meetings, including but not limited to: - Monthly Operations team meetings
- One-on-one sessions
- Annual strategy sessions
- Semi-annual all-staff retreats
- Manage regional events, interfacing with external contractors as needed
4. Administrative Excellence
Develop and implement efficient documentation and administrative systems Provide comprehensive meeting support through detailed notetaking and follow-up Assist with special projects that advance the organization's strategic goals Perform additional job-related duties as assigned Requirements
Education and Experience
Proven experience as an executive assistant or high-level administrator High school diploma required; college degree preferred Demonstrated proficiency with technology and emerging work tools Strong alignment with CT's mission and Christian values Core Competencies
Exceptional verbal and written communication skills Advanced planning and time management capabilities Proficiency in office management systems and business procedures Advanced technological skills, including calendar and communication apps Emerging knowledge of AI tools to enhance workflow efficiency Professional Attributes
Proactive and self-motivated with exceptional initiative Meticulous attention to detail Adaptable and resilient in a dynamic work environment Highly trustworthy with sensitive and confidential information Additional Information
Benefits
Christianity Today offers a comprehensive benefits package Check out our careers page to learn more Employment Details
CT headquarters are located in Illinois Location: Remote Type: Full time, 37.50 hour workweek Classification: Salaried, Exempt FLSA status
Exact compensation may vary based on experience, skills, and location
Salary Description
Annual Salary Range: $65,000 - $70,000