Radish
At The Fire Society, we seek to redefine expectations in the catering and event planning industry. In our event planning process, that means truly understanding each client's vision for their event, so that we can integrate seamlessly as a partner in achieving client goals. In our kitchen, this means delivering Michelin-level standards of food and service, whether in the form of cutting-edge haute cuisine or by channeling the flavors of global street foods. In our offices, this means creating a culture for our employees that promotes growth, opportunity, and high performance. The Fire Society, LLC is composed of three hospitality brands: Foxtail Catering and Events (a full service event production company), Radish (a workplace services catering program, whose recipes are designed by some of the best chefs in the country), and Tonic Beverage Catering (a top tier beverage catering company).
Overview
The Finance and Accounting Manager plays a critical role in managing the financial operations of a fast-paced catering and hospitality company. This position oversees accounts payable and receivable, bank reconciliations, budgeting, forecasting, and financial reporting to ensure the business maintains strong financial health. The Manager partners with company leadership, culinary and operations teams to control costs, optimize pricing, and support profitability across events. Additionally, this role ensures compliance with tax and regulatory requirements specific to the hospitality industry and leads process improvements to streamline accounting workflows and financial systems.
Responsibilities
Accounts Payable: Enter and audit vendor bills; manage check runs based on cash flow and approval processes; reconcile vendor statements and resolve discrepancies in a timely manner; process employee expense reimbursements, company credit card/debit card transactions, and one-off checks as requested; communicate with vendors regarding payment status and outstanding balances.
Accounts Receivable: Review and classify incoming payments from clients in bookkeeping software; apply payments to invoices in accounting and internal tracking systems; monitor A/R balances and provide outstanding invoice reports to sales team for follow-up.
Reconciliations & Cash Management: Reconcile all bank accounts and credit card statements monthly; collect and review credit card expense details from staff; follow up on missing or unclear transactions before entering into accounting software; review payroll reports and enter into accounting software; maintain and report on short- and long-term cash flow position.
Budgeting & Forecasting: Build and maintain annual budgets in collaboration with ownership and department heads; monitor budget vs. actuals and ensure departments stay within financial targets; develop rolling forecasts based on seasonality, pipeline, and sales trends; support long-term planning efforts including cost modeling and scenario analysis; produce monthly financial statements including P&L, Balance Sheet, and Cash Flow reports; analyze and report on key business metrics (e.g., food cost %, labor %, gross margin); provide job-level profitability reporting and ad hoc financial analysis; identify financial discrepancies or inefficiencies and recommend corrective actions.
Cost Control & Profitability: Analyze actual vs. estimated costs for individual catering events and for catering clients; work with culinary and operations teams to track food and labor spending; refine pricing strategies based on cost inputs and margin goals; identify and implement cost-saving initiatives and tools.
Tax & Regulatory Compliance: Prepare and file all required tax documentation, including San Francisco Business Tax and income tax coordination with external CPA; maintain accurate records for potential audits and regulatory reviews; assist with business insurance and workers’ comp audits.
Systems & Process Optimization: Maintain and enhance accounting workflows and internal controls; assess and restructure accounting categories to account for growing and evolving business needs; evaluate software tools and systems (e.g., QuickBooks, job costing, inventory); lead implementations or upgrades of financial systems as needed; ensure data integrity across financial, operational, and sales tracking platforms; implement vendor onboarding processes to meet regulatory and internal requirements; maintain up-to-date vendor roster with W-9s, COIs and compliance documentation; ensure proper vendor classification and 1099 tracking for year-end filing.
Requirements
Required Knowledge, Skills, and Qualities:
Strong understanding of full-cycle accounting functions, including accounts payable, accounts receivable, bank reconciliations, budgeting, and financial reporting. Familiarity with tax and regulatory compliance, including sales tax, environmental taxes, business taxes, and income tax coordination. Knowledge of cost control, profitability analysis, and financial forecasting, particularly within the catering or hospitality industry. Proficient in accounting software such as QuickBooks, as well as payroll and job costing systems. Understanding of internal controls, accounting workflows, and vendor compliance requirements (W-9, COI, 1099 filings). Excellent attention to detail with strong auditing and reconciliation skills; analytical skills to interpret financial data, identify discrepancies, and recommend corrective actions. Proficient in preparing and analyzing financial statements (P&L, Balance Sheet, Cash Flow); strong organizational and time management skills to handle multiple tasks and meet deadlines. Effective communication skills to liaise with vendors, employees, department heads, and external auditors; ability to lead system implementations and process improvements to optimize financial operations; competency in Excel/Google Sheets and other data analysis tools. Proactive and solution-oriented mindset with a focus on continuous improvement; high level of integrity and ability to handle sensitive financial and employee data confidentially; adaptable and able to work independently as well as collaboratively across departments; detail-driven with a strong commitment to accuracy and compliance. Physical Requirements Ability to work in a fast-paced, high-volume environment. Some travel may be required for training events. Ability to occasionally work long hours, especially during peak catering seasons or special events. Required Certifications / Experience Minimum 3-5 years of progressive accounting experience, ideally within the catering, hospitality, or food service industry. Demonstrated experience managing accounts payable/receivable, bank reconciliations, budgeting, and financial reporting. Experience coordinating tax filings and supporting audit processes. Proven track record of process optimization and financial system management or upgrades. Experience with vendor management and compliance documentation is preferred. Preferred Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred. Professional certifications such as CPA, CMA, or CGA are a plus but not mandatory. Fluent in the Spanish language. Experience with Paycom and QuickBooks. What We Offer This position offers a competitive salary and benefits, stable and sustainable daytime hours, the opportunity for creative input, and definite potential for long-term growth and advancement within a thriving and rapidly changing company. This is a demanding position that requires a high degree of dedication, organization, and flexibility. $100,000-$130,000 / DOE Daily Staff Meal Paid Vacation Flexible Spending and Health Savings Accounts (SF City Option) 401(k) Retirement Savings Plan with an employer match If you are interested and qualified, please apply! Location : Palo Alto, CA; San Francisco, CA
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Strong understanding of full-cycle accounting functions, including accounts payable, accounts receivable, bank reconciliations, budgeting, and financial reporting. Familiarity with tax and regulatory compliance, including sales tax, environmental taxes, business taxes, and income tax coordination. Knowledge of cost control, profitability analysis, and financial forecasting, particularly within the catering or hospitality industry. Proficient in accounting software such as QuickBooks, as well as payroll and job costing systems. Understanding of internal controls, accounting workflows, and vendor compliance requirements (W-9, COI, 1099 filings). Excellent attention to detail with strong auditing and reconciliation skills; analytical skills to interpret financial data, identify discrepancies, and recommend corrective actions. Proficient in preparing and analyzing financial statements (P&L, Balance Sheet, Cash Flow); strong organizational and time management skills to handle multiple tasks and meet deadlines. Effective communication skills to liaise with vendors, employees, department heads, and external auditors; ability to lead system implementations and process improvements to optimize financial operations; competency in Excel/Google Sheets and other data analysis tools. Proactive and solution-oriented mindset with a focus on continuous improvement; high level of integrity and ability to handle sensitive financial and employee data confidentially; adaptable and able to work independently as well as collaboratively across departments; detail-driven with a strong commitment to accuracy and compliance. Physical Requirements Ability to work in a fast-paced, high-volume environment. Some travel may be required for training events. Ability to occasionally work long hours, especially during peak catering seasons or special events. Required Certifications / Experience Minimum 3-5 years of progressive accounting experience, ideally within the catering, hospitality, or food service industry. Demonstrated experience managing accounts payable/receivable, bank reconciliations, budgeting, and financial reporting. Experience coordinating tax filings and supporting audit processes. Proven track record of process optimization and financial system management or upgrades. Experience with vendor management and compliance documentation is preferred. Preferred Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred. Professional certifications such as CPA, CMA, or CGA are a plus but not mandatory. Fluent in the Spanish language. Experience with Paycom and QuickBooks. What We Offer This position offers a competitive salary and benefits, stable and sustainable daytime hours, the opportunity for creative input, and definite potential for long-term growth and advancement within a thriving and rapidly changing company. This is a demanding position that requires a high degree of dedication, organization, and flexibility. $100,000-$130,000 / DOE Daily Staff Meal Paid Vacation Flexible Spending and Health Savings Accounts (SF City Option) 401(k) Retirement Savings Plan with an employer match If you are interested and qualified, please apply! Location : Palo Alto, CA; San Francisco, CA
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