Radish
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Position Overview
At The Fire Society, we seek to redefine expectations in the catering and event planning industry. In our event planning process, that means truly understanding each client's vision for their event, so that we can integrate seamlessly as a partner in achieving client goals. In our kitchen, this means delivering Michelin-level standards of food and service, whether in the form of cutting-edge haute cuisine or by channeling the flavors of global street foods. In our offices, this means creating a culture for our employees that promotes growth, opportunity, and high performance. The Fire Society, LLC is composed of three hospitality brands: Foxtail Catering and Events (a full service event production company), Radish (a workplace services catering program, whose recipes are designed by some of the best chefs in the country), and Tonic Beverage Catering (a top tier beverage catering company). The Payroll and Accounting Administrator combines the responsibilities of payroll administration—particularly focused on event-based staffing and timesheet processing—with support for low-level accounting tasks such as accounts payable and accounts receivable. The ideal candidate will be highly organized, accurate, and capable of managing multiple priorities and meeting deadlines in a fast-paced hospitality environment. Responsibilities
Including, but not limited to: Timekeeping & Payroll Processing Work with department managers to collect and review and submit all time data by payroll deadlines. Follow up on missed punches and incomplete records with managers and employees. Process time off requests, holiday pay, training hours in payroll system. Calculate and enter commissions, bonuses, and manual adjustments as needed. Monitor and enter employee benefit deductions, 401(k) changes, and garnishments. Run error check and time detail reports to ensure payroll accuracy before submission. Submit payroll and manage paycheck distribution, including mailing and manual checks. General Payroll Administration Maintain up-to-date employee records in Paycom, including pay rate, direct deposit, and status changes. Handle employee terminations and prepare final paychecks. Respond to employee and manager questions regarding timekeeping and payroll. Receive and process garnishment documentation from agencies; issue payments as required. Manage 401(k) submissions: run reports, enter data into provider website, and transfer funds. Track and follow up with management on recurring missed breaks and compliance issues. Ensure company compliance with all applicable payroll laws, regulations, and reporting requirements. Continuously assess and recommend process improvements to streamline, automate, and improve payroll accuracy and efficiency. Accounts Payable Assist accounting department in accounts payable process. Enter and audit vendor bills; manage check runs based on cash flow and approval processes. Reconcile vendor statements and resolve discrepancies in a timely manner. Process employee expense reimbursements, company credit card/debit card transactions, and one-off checks as requested. Communicate with vendors regarding payment status and outstanding balances. Accounts Receivable Review and classify incoming payments from clients in bookkeeping software. Apply payments to invoices in accounting and internal tracking systems. Monitor A/R balances and provide outstanding invoice reports to sales team for follow-up. Requirements
Required Knowledge, Skills, and Qualities: Strong understanding of payroll processes, timekeeping systems, and payroll compliance laws (federal, state, and local). Familiarity with accounting principles, including accounts payable and receivable. Experience working with payroll software (preferably Paycom) and accounting systems (preferably QuickBooks). Knowledge of employee benefits administration, 401(k) plans, garnishments, and related deductions. Understanding of relevant tax laws, wage and hour regulations, and labor standards. Excellent attention to detail and accuracy in data entry and financial record keeping. Strong organizational and time management skills with the ability to meet strict payroll deadlines. Effective communication skills to interact professionally with employees, managers, vendors, and auditors. Proficiency in Microsoft Excel / Google Sheets and other data management tools. Analytical skills to identify discrepancies, perform reconciliations, and recommend process improvements. Ability to maintain confidentiality and handle sensitive payroll and employee information discreetly. Proactive and solution-oriented mindset with a commitment to continuous process improvement. Reliable, responsible, and able to work independently with minimal supervision. Adaptable and able to manage multiple tasks in a fast-paced environment. Strong ethical standards and integrity. Physical Requirements: Ability to work in a fast-paced, high-volume environment. Some travel may be required for training events. Ability to occasionally work long hours, especially during peak catering seasons or special events. Required Certifications / Experience: Minimum 2-3 years of hands-on experience in payroll administration and basic accounting functions. Proven experience working with payroll systems and managing full-cycle payroll. Prior exposure to accounts payable and receivable processes preferred. Experience supporting compliance audits and payroll reporting is a plus. Preferred Qualifications: Fluent in the Spanish language. Experience with Paycom and Quickbooks. What We Offer
This position offers a competitive salary and benefits, stable and sustainable daytime hours, the opportunity for creative input, and definite potential for long-term growth and advancement within a thriving and rapidly changing company. This is a demanding position that requires a high degree of dedication, organization, and flexibility. The position involves both hands-on management of the culinary team, as well as development work to refine our menus, processes, systems and logistics. $85,000-$105,000 / DOE At the time of this posting, this role is eligible to participate in the following benefits: Daily Staff Meal Paid Vacation Flexible Spending and Health Savings Accounts (SF City Option) 401(k) Retirement Savings Plan with an employer match If you are interested and qualified, please apply! Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries Food & Beverages
#J-18808-Ljbffr
At The Fire Society, we seek to redefine expectations in the catering and event planning industry. In our event planning process, that means truly understanding each client's vision for their event, so that we can integrate seamlessly as a partner in achieving client goals. In our kitchen, this means delivering Michelin-level standards of food and service, whether in the form of cutting-edge haute cuisine or by channeling the flavors of global street foods. In our offices, this means creating a culture for our employees that promotes growth, opportunity, and high performance. The Fire Society, LLC is composed of three hospitality brands: Foxtail Catering and Events (a full service event production company), Radish (a workplace services catering program, whose recipes are designed by some of the best chefs in the country), and Tonic Beverage Catering (a top tier beverage catering company). The Payroll and Accounting Administrator combines the responsibilities of payroll administration—particularly focused on event-based staffing and timesheet processing—with support for low-level accounting tasks such as accounts payable and accounts receivable. The ideal candidate will be highly organized, accurate, and capable of managing multiple priorities and meeting deadlines in a fast-paced hospitality environment. Responsibilities
Including, but not limited to: Timekeeping & Payroll Processing Work with department managers to collect and review and submit all time data by payroll deadlines. Follow up on missed punches and incomplete records with managers and employees. Process time off requests, holiday pay, training hours in payroll system. Calculate and enter commissions, bonuses, and manual adjustments as needed. Monitor and enter employee benefit deductions, 401(k) changes, and garnishments. Run error check and time detail reports to ensure payroll accuracy before submission. Submit payroll and manage paycheck distribution, including mailing and manual checks. General Payroll Administration Maintain up-to-date employee records in Paycom, including pay rate, direct deposit, and status changes. Handle employee terminations and prepare final paychecks. Respond to employee and manager questions regarding timekeeping and payroll. Receive and process garnishment documentation from agencies; issue payments as required. Manage 401(k) submissions: run reports, enter data into provider website, and transfer funds. Track and follow up with management on recurring missed breaks and compliance issues. Ensure company compliance with all applicable payroll laws, regulations, and reporting requirements. Continuously assess and recommend process improvements to streamline, automate, and improve payroll accuracy and efficiency. Accounts Payable Assist accounting department in accounts payable process. Enter and audit vendor bills; manage check runs based on cash flow and approval processes. Reconcile vendor statements and resolve discrepancies in a timely manner. Process employee expense reimbursements, company credit card/debit card transactions, and one-off checks as requested. Communicate with vendors regarding payment status and outstanding balances. Accounts Receivable Review and classify incoming payments from clients in bookkeeping software. Apply payments to invoices in accounting and internal tracking systems. Monitor A/R balances and provide outstanding invoice reports to sales team for follow-up. Requirements
Required Knowledge, Skills, and Qualities: Strong understanding of payroll processes, timekeeping systems, and payroll compliance laws (federal, state, and local). Familiarity with accounting principles, including accounts payable and receivable. Experience working with payroll software (preferably Paycom) and accounting systems (preferably QuickBooks). Knowledge of employee benefits administration, 401(k) plans, garnishments, and related deductions. Understanding of relevant tax laws, wage and hour regulations, and labor standards. Excellent attention to detail and accuracy in data entry and financial record keeping. Strong organizational and time management skills with the ability to meet strict payroll deadlines. Effective communication skills to interact professionally with employees, managers, vendors, and auditors. Proficiency in Microsoft Excel / Google Sheets and other data management tools. Analytical skills to identify discrepancies, perform reconciliations, and recommend process improvements. Ability to maintain confidentiality and handle sensitive payroll and employee information discreetly. Proactive and solution-oriented mindset with a commitment to continuous process improvement. Reliable, responsible, and able to work independently with minimal supervision. Adaptable and able to manage multiple tasks in a fast-paced environment. Strong ethical standards and integrity. Physical Requirements: Ability to work in a fast-paced, high-volume environment. Some travel may be required for training events. Ability to occasionally work long hours, especially during peak catering seasons or special events. Required Certifications / Experience: Minimum 2-3 years of hands-on experience in payroll administration and basic accounting functions. Proven experience working with payroll systems and managing full-cycle payroll. Prior exposure to accounts payable and receivable processes preferred. Experience supporting compliance audits and payroll reporting is a plus. Preferred Qualifications: Fluent in the Spanish language. Experience with Paycom and Quickbooks. What We Offer
This position offers a competitive salary and benefits, stable and sustainable daytime hours, the opportunity for creative input, and definite potential for long-term growth and advancement within a thriving and rapidly changing company. This is a demanding position that requires a high degree of dedication, organization, and flexibility. The position involves both hands-on management of the culinary team, as well as development work to refine our menus, processes, systems and logistics. $85,000-$105,000 / DOE At the time of this posting, this role is eligible to participate in the following benefits: Daily Staff Meal Paid Vacation Flexible Spending and Health Savings Accounts (SF City Option) 401(k) Retirement Savings Plan with an employer match If you are interested and qualified, please apply! Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries Food & Beverages
#J-18808-Ljbffr