Digital Scoreboards LLC
Accounting Assistant / Office Manager
Digital Scoreboards LLC, Columbia, Illinois, United States, 62236
Position Summary
We are seeking a highly organized and detail-oriented Accounting Assistant / Office Manager to oversee daily office operations, contract administration and support accounting functions. This role is pivotal in managing project setup, billing, accounts receivable, and vendor coordination. The ideal candidate will bring strong organizational skills, solid financial expertise, and experience with tools like QuickBooks and Monday.com. Why Join Digital Scoreboards?
Digital Scoreboards is at the forefront of delivering innovative digital solutions that enhance engagement and performance in sports, education, and beyond. By joining our team, you will have the opportunity to: Lead transformative initiatives that impact people, partnerships, and business outcomes. Collaborate with a passionate and talented team dedicated to excellence. Shape the future of an industry leader in digital technology. Base pay range
$45,000.00/yr - $55,000.00/yr Key Responsibilities
Contract setup and documentation, including the creation of job records in Monday.com, project folders and detail sheets. Manage accounts receivable and billing processes, including cash application for deposits, overseeing collections and aging, and completing final billing with retainage. Handle accounts payable by coding, vouchering, and processing invoices; set up and manage vendor accounts. Track and reconcile employee expenses, support financial reporting, and ensure accurate revenue coding and account classification. Support payroll preparation and related recordkeeping. Assist with the management of Co-Op platforms as well as procurement and vendor profiles required across various states. Manage daily office operations, supplies, and vendor relationships. Coordinate internal communications and scheduling of meetings. Maintain filing systems, both digital and physical, ensuring confidentiality and accuracy. Serve as the primary point of contact for visitors, phone calls, and correspondence. Support HR-related administrative functions, such as onboarding paperwork and employee record maintenance. Qualifications
Associates degree in Accounting, Business Administration, or related field required; Bachelors degree preferred. 2+ years of experience in office administration and/or accounting support. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (QuickBooks or similar preferred). Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Strong problem-solving skills and ability to work independently. Essential Functions
Oversee contract and project setup processes Perform core accounting functions including billing, receivables, payables, reconciliations, and financial reporting. Support payroll processing, employee expense tracking, and maintenance of accurate financial and HR records. Coordinate internal communications, meeting schedules, and cross-departmental collaboration. Manage daily office operations, supplies, and vendor relationships while ensuring organized and confidential filing systems. Provide administrative and operational support to leadership as needed. Physical Demands
Ability to remain in a stationary position (sitting/standing) for extended periods. Frequent use of hands and fingers for computer entry, typing, and handling office documents. Occasional lifting and moving of office supplies and files up to 20 lbs. Ability to operate standard office equipment (computers, phone, copier, printer, scanner). Emotional Demands
Ability to handle sensitive and confidential information with professionalism. Ability to remain calm and professional in fast-paced or stressful situations. Strong interpersonal skills to work effectively with staff, vendors, and leadership. Mental Demands
Ability to analyze financial data and reconcile accounts accurately. Strong attention to detail and organizational skills. Ability to prioritize multiple tasks and meet deadlines consistently. Problem-solving ability and sound judgment when handling administrative and financial matters. Compensation & Pay Transparency
This is a full-time, exempt position based in Columbia, IL. The salary range for this position is $40,000 $45,000 annually, commensurate with experience and qualifications. In compliance with Illinois pay transparency requirements, this range reflects the companys good-faith estimate of compensation at the time of posting. This position operates in a professional office environment or approved remote setting. Standard office equipment such as computers, phones, photocopiers, and filing cabinets may be used. Occasional travel or extended hours may be required depending on business needs. ADA Accommodations Statement
Digital Scoreboards LLC is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. If you require accommodation to perform the essential functions of this position or to participate in the application or interview process, please contact Human Resources. Equal Employment Opportunity Statement
Digital Scoreboards LLC is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and applicants, and to providing a work environment free of discrimination and harassment. All employment decisions at Digital Scoreboards are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other status protected by applicable law. Digital Scoreboards encourages applicants of all ages. Seniority level
Entry level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Appliances, Electrical, and Electronics Manufacturing
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We are seeking a highly organized and detail-oriented Accounting Assistant / Office Manager to oversee daily office operations, contract administration and support accounting functions. This role is pivotal in managing project setup, billing, accounts receivable, and vendor coordination. The ideal candidate will bring strong organizational skills, solid financial expertise, and experience with tools like QuickBooks and Monday.com. Why Join Digital Scoreboards?
Digital Scoreboards is at the forefront of delivering innovative digital solutions that enhance engagement and performance in sports, education, and beyond. By joining our team, you will have the opportunity to: Lead transformative initiatives that impact people, partnerships, and business outcomes. Collaborate with a passionate and talented team dedicated to excellence. Shape the future of an industry leader in digital technology. Base pay range
$45,000.00/yr - $55,000.00/yr Key Responsibilities
Contract setup and documentation, including the creation of job records in Monday.com, project folders and detail sheets. Manage accounts receivable and billing processes, including cash application for deposits, overseeing collections and aging, and completing final billing with retainage. Handle accounts payable by coding, vouchering, and processing invoices; set up and manage vendor accounts. Track and reconcile employee expenses, support financial reporting, and ensure accurate revenue coding and account classification. Support payroll preparation and related recordkeeping. Assist with the management of Co-Op platforms as well as procurement and vendor profiles required across various states. Manage daily office operations, supplies, and vendor relationships. Coordinate internal communications and scheduling of meetings. Maintain filing systems, both digital and physical, ensuring confidentiality and accuracy. Serve as the primary point of contact for visitors, phone calls, and correspondence. Support HR-related administrative functions, such as onboarding paperwork and employee record maintenance. Qualifications
Associates degree in Accounting, Business Administration, or related field required; Bachelors degree preferred. 2+ years of experience in office administration and/or accounting support. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (QuickBooks or similar preferred). Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Strong problem-solving skills and ability to work independently. Essential Functions
Oversee contract and project setup processes Perform core accounting functions including billing, receivables, payables, reconciliations, and financial reporting. Support payroll processing, employee expense tracking, and maintenance of accurate financial and HR records. Coordinate internal communications, meeting schedules, and cross-departmental collaboration. Manage daily office operations, supplies, and vendor relationships while ensuring organized and confidential filing systems. Provide administrative and operational support to leadership as needed. Physical Demands
Ability to remain in a stationary position (sitting/standing) for extended periods. Frequent use of hands and fingers for computer entry, typing, and handling office documents. Occasional lifting and moving of office supplies and files up to 20 lbs. Ability to operate standard office equipment (computers, phone, copier, printer, scanner). Emotional Demands
Ability to handle sensitive and confidential information with professionalism. Ability to remain calm and professional in fast-paced or stressful situations. Strong interpersonal skills to work effectively with staff, vendors, and leadership. Mental Demands
Ability to analyze financial data and reconcile accounts accurately. Strong attention to detail and organizational skills. Ability to prioritize multiple tasks and meet deadlines consistently. Problem-solving ability and sound judgment when handling administrative and financial matters. Compensation & Pay Transparency
This is a full-time, exempt position based in Columbia, IL. The salary range for this position is $40,000 $45,000 annually, commensurate with experience and qualifications. In compliance with Illinois pay transparency requirements, this range reflects the companys good-faith estimate of compensation at the time of posting. This position operates in a professional office environment or approved remote setting. Standard office equipment such as computers, phones, photocopiers, and filing cabinets may be used. Occasional travel or extended hours may be required depending on business needs. ADA Accommodations Statement
Digital Scoreboards LLC is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. If you require accommodation to perform the essential functions of this position or to participate in the application or interview process, please contact Human Resources. Equal Employment Opportunity Statement
Digital Scoreboards LLC is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and applicants, and to providing a work environment free of discrimination and harassment. All employment decisions at Digital Scoreboards are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other status protected by applicable law. Digital Scoreboards encourages applicants of all ages. Seniority level
Entry level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Appliances, Electrical, and Electronics Manufacturing
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