Practical Nursing Administrative Specialist

Full-Time/Part-Time
Full-Time
Description
JOB DESCRIPTION
PRACTICAL NURSING ADMINISTRATIVE SPECIALIST
SUMMARY
The primary duty of this position is to facilitate collection and maintenance of both paper and electronic records of the Practical Nursing (PN) program for compliance in accordance with Valley College, Accreditation and regulatory bodies. This position is also responsible for maintaining the clinical activities associated with the Practical Nursing curriculum to ensure an optimum learning environment and provides administrative support to the Program Administrator.
RESPONSIBILITIES & DUTIES

• Facilitating Record Collection and Maintenance Process
• Assist Program Administrator (PA) to collect and maintain medical documents from current students, prior to the students' first nursing clinical.
• Assist PA to collect and maintain didactic, clinical and laboratory documentation and evaluations.
• Assist PA to monitor Make-Up Hours in accordance with Valley College attendance policy for the PN program policy and manage documentation process of completion
• Assist PA to monitor Student Academic Progress and Student Code of Conduct in relation to potential dismissals and ensure that the necessary documentation is collected.
• Assist PA in ensuring graduate files (paper and electronic) are complete and accurate.
• Assist PA to monitor graduate progress toward licensure.
• Assist PA to collect and maintain faculty administrative requirements and professional development.
• Assist PA to collect and maintain field trip and guest speaker documentation.
• Assist PA with supply orders and inventory records.
• Record Practical Nursing Departmental meeting minutes, Program Advisory Committee meeting minutes and distributed to the appropriate personnel at the campus and administrative level.
• Scan and upload documents in the student management database
• Run Missing Document reports for documents as requested.
• Ensure documents are accurate and complete before filing and archival according to Ohio Board of Nursing and Valley College records compliance policies.
• Ability to communicate effectively orally and in writing; establish cooperative working relationships with people contacted while performing assigned duties.
• Coordinate and facilitate all facets of the clinical setting, including but not limited to:
• Recordkeeping.
• Scheduling.
• Assists in gathering student medical records and maintaining a system to ensure CPR, TB, and other health requirements are up to date.
• Assesses educational needs of students and the ability of the site to effectively work with Valley students and faculty.
• Establish site relationships, obtain all necessary contractual agreements to send students to the site, communicate with Preceptors, and monitor all ongoing clinical site activities.
• Obtaining and maintaining cooperating agency contracts., ensuring that documentation is accurate and complete.

ADDITIONAL DUTIES

• Work with the PA to prepare and facilitate orientation.
• Assist in classroom scheduling for each block.
• Assists in planning and preparing for the pinning ceremonies, as assigned.
• Other duties as assigned.

JOB SPECIFICATIONS
COMPETENCIES

• Professional Communication.
• Detailed Oriented.??
• Organization.
• Confidentiality.
• Ethical.
• Teamwork.
• Critical Thinking and Problem Solving.
• Strong Soft Skills for interpersonal communication.

SUPERVISORY RESPONSIBILITY
Direct Report: Practical Nursing Program Administrator
Secondary Report: Director of Academic Affairs
WORK ENVIRONMENT
This job operates in an academic office setting. It is an onsite position.
TRAVEL
This position is expected to have occasional travel.
PHYSICAL DEMANDS
This office role involves extended periods of sitting, computer use, and basic movement. It may require occasional lifting (up to 50 lbs.), reaching, and verbal communication. Reasonable accommodation will be provided per ADA guidelines.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time salary position. The days and hours of work are Monday - Friday, 40 hours per week. The traditional work is Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.
REQUIREMENTS

• Computer Skills: Knowledge of Internet software and Microsoft Office

• Writing and Communication Skills -the ability to express ideas in a clear, concise and motivating manner:

• Excellent professionalism and work ethic

• Organizational skills necessary to maintain an accurate tracking system

• The ability to maintain a high degree of confidentiality.

The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice.?
EOE Statement
Valley College is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including gender identity, sexual orientation, and pregnancy), marital status, disability, genetic information, veteran status or any other characteristic protected by law.
This position is currently accepting applications.