Norwegian Cruise Line
Executive Assistant Corporate Finance & Treasury
Norwegian Cruise Line, Miami, Florida, us, 33222
BASIC PURPOSE:
Provides administrative support to Corporate Finance & Treasury. Assists team members within the department with daily administrative functions. Assists with special projects, as assigned.
POSITION RESPONSIBILITIES: Plan daily calendars and coordinate meetings to include external contacts local and abroad. Make travel arrangements and reservations as needed. Liaise with other executive assistants and key team members across departments to ensure requests are handled appropriately. Host team members and external contacts when visiting the department. Coordinate and track expense reporting and budgets. Compose, prepare and distribute departmental correspondence; route or respond to correspondence accordingly. Prepare outbound correspondence as appropriate. Compose letters and memos for ad hoc projects. Answer incoming calls, take messages and relay requests accordingly. Handle issues through to resolution or route call to appropriate department as necessary. Coordinate and organize departmental events and activities (such as team outings, quarterly updates, community involvement, etc.) from planning through implementation. Order and maintain inventory of office supplies. Process all supplies invoices in AP system. Provide direction to new and existing team members on administrative issues guiding them to the appropriate parties for resolution. Perform other duties as assigned.
KNOWLEDGE AND EXPERIENCE:
EDUCATION:
High School Diploma or equivalent. College degree preferred in a Business Administration or Human Resources related field of study.
EXPERIENCE:
2-3 years' experience in an executive/administrative assistant capacity or other related experience.
KNOWLEDGE & SKILLS:
Interpersonal and verbal communication skills to effectively interact with members of management and team members at all levels. Writing skills sufficient to prepare and proofread memos. Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). Organizational skills to maintain files and reports. Ability to handle and maintain confidential information. Ability to perform multiple tasks simultaneously in a fast-paced environment. Demonstrates critical thinking skills, takes initiative and displays a positive and professional representation of the department.
To Executive Search Firms & Staffing Agencies: NCLH does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered NCLH property, and NCLH will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the NCLH Human Resources Talent Acquisition Department.
EQUAL EMPLOYMENT OPPORTUNITY:
Norwegian Cruise Line Holdings Ltd. and its subsidiaries are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristics protected by law. EEO is the law | EEO is the law GINA Supplement
Applicants have rights under Federal Employment Laws. FMLA | EPPA | Job Safety and Health: It's the Law
Provides administrative support to Corporate Finance & Treasury. Assists team members within the department with daily administrative functions. Assists with special projects, as assigned.
POSITION RESPONSIBILITIES: Plan daily calendars and coordinate meetings to include external contacts local and abroad. Make travel arrangements and reservations as needed. Liaise with other executive assistants and key team members across departments to ensure requests are handled appropriately. Host team members and external contacts when visiting the department. Coordinate and track expense reporting and budgets. Compose, prepare and distribute departmental correspondence; route or respond to correspondence accordingly. Prepare outbound correspondence as appropriate. Compose letters and memos for ad hoc projects. Answer incoming calls, take messages and relay requests accordingly. Handle issues through to resolution or route call to appropriate department as necessary. Coordinate and organize departmental events and activities (such as team outings, quarterly updates, community involvement, etc.) from planning through implementation. Order and maintain inventory of office supplies. Process all supplies invoices in AP system. Provide direction to new and existing team members on administrative issues guiding them to the appropriate parties for resolution. Perform other duties as assigned.
KNOWLEDGE AND EXPERIENCE:
EDUCATION:
High School Diploma or equivalent. College degree preferred in a Business Administration or Human Resources related field of study.
EXPERIENCE:
2-3 years' experience in an executive/administrative assistant capacity or other related experience.
KNOWLEDGE & SKILLS:
Interpersonal and verbal communication skills to effectively interact with members of management and team members at all levels. Writing skills sufficient to prepare and proofread memos. Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). Organizational skills to maintain files and reports. Ability to handle and maintain confidential information. Ability to perform multiple tasks simultaneously in a fast-paced environment. Demonstrates critical thinking skills, takes initiative and displays a positive and professional representation of the department.
To Executive Search Firms & Staffing Agencies: NCLH does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered NCLH property, and NCLH will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the NCLH Human Resources Talent Acquisition Department.
EQUAL EMPLOYMENT OPPORTUNITY:
Norwegian Cruise Line Holdings Ltd. and its subsidiaries are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristics protected by law. EEO is the law | EEO is the law GINA Supplement
Applicants have rights under Federal Employment Laws. FMLA | EPPA | Job Safety and Health: It's the Law