Administrative Assistant Job at Robert Half in Old Mystic

We are looking for a skilled Administrative Assistant to join our team on a short-term contract basis in Old Mystic, Connecticut. This position offers an excellent opportunity to support the Building Official department with administrative tasks and ensure smooth daily operations. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.

Responsibilities:
• Provide administrative support to the Building Official department, ensuring all tasks are completed efficiently and accurately.
• Answer and manage inbound phone calls, offering attentive assistance and directing inquiries as needed.
• Perform data entry tasks to maintain and update records with precision and attention to detail.
• Handle receptionist duties, including greeting visitors and managing the front desk operations.
• Organize and maintain office documentation to ensure easy access and retrieval.
• Coordinate schedules and meetings for team members to support seamless departmental operations.
• Assist in preparing reports and documents as required by supervisors.
• Respond to email inquiries and manage correspondence effectively.
• Support other administrative functions as needed to contribute to the success of the department.• Proven experience in administrative assistance or office support roles.
• Strong proficiency in answering inbound calls and managing front desk responsibilities.
• Excellent data entry skills with a focus on accuracy and efficiency.
• Familiarity with receptionist duties, including greeting visitors and managing communications.
• Ability to organize and maintain office records and documentation effectively.
• Strong communication skills, both written and verbal.
• Proficiency in using standard office software and tools.
• High level of professionalism and ability to manage multiple tasks simultaneously.