Robert Half
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Tempe, Arizona. This Contract-to-permanent position offers an excellent opportunity to contribute to the daily operations of a dynamic organization within the transport industry. The ideal candidate will excel in administrative tasks, communication, and organizational skills, ensuring the seamless functioning of the department.
Responsibilities:
• Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.
• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.
• Perform accurate data entry to maintain up-to-date records and documentation.
• Handle receptionist duties, including greeting visitors and maintaining a welcoming environment.
• Organize and maintain office files, ensuring easy access to important documents.
• Assist in scheduling meetings and coordinating calendars for team members.
• Prepare reports and presentations as needed, utilizing strong attention to detail.
• Collaborate with other departments to ensure efficient communication and workflow.
• Monitor and order office supplies to maintain adequate inventory levels.
• Support risk-related administrative tasks as directed by the supervisor.• Proven experience in administrative assistance or office support roles.
• Proficiency in answering inbound calls and managing phone systems.
• Strong skills in data entry with a focus on accuracy.
• Familiarity with receptionist duties, including interacting professionally with visitors.
• Ability to organize and maintain office documentation effectively.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and tools such as Microsoft Office.
• High level of attention to detail and ability to multitask in a fast-paced environment.
Responsibilities:
• Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.
• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.
• Perform accurate data entry to maintain up-to-date records and documentation.
• Handle receptionist duties, including greeting visitors and maintaining a welcoming environment.
• Organize and maintain office files, ensuring easy access to important documents.
• Assist in scheduling meetings and coordinating calendars for team members.
• Prepare reports and presentations as needed, utilizing strong attention to detail.
• Collaborate with other departments to ensure efficient communication and workflow.
• Monitor and order office supplies to maintain adequate inventory levels.
• Support risk-related administrative tasks as directed by the supervisor.• Proven experience in administrative assistance or office support roles.
• Proficiency in answering inbound calls and managing phone systems.
• Strong skills in data entry with a focus on accuracy.
• Familiarity with receptionist duties, including interacting professionally with visitors.
• Ability to organize and maintain office documentation effectively.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and tools such as Microsoft Office.
• High level of attention to detail and ability to multitask in a fast-paced environment.