Job Description
We are looking for a detail-oriented Administrative Assistant to join our client's team on a Contract to permanent basis in Mason, Ohio. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations across various functions. This position is ideal for someone who thrives in a fast-paced environment and is skilled in multitasking while maintaining a high level of accuracy.
Responsibilities:
• Manage multi-line phone systems, directing calls efficiently and ensuring effective communication.
• Coordinate calendar schedules, including meetings and appointments, to optimize time management.
• Perform accounts payable tasks, including invoice processing and reconciliation.
• Utilize SAP and Microsoft Excel to prepare reports and maintain accurate records.
• Assist in vendor management by addressing inquiries and ensuring compliance with billing procedures.
• Provide receptionist duties, including greeting visitors and handling correspondence.
• Support internal teams with administrative tasks to enhance productivity.
• Conduct audits and ensure accuracy in documentation and data entry.
• Collaborate with various departments to streamline workflows and resolve administrative challenges.
• Maintain organized filing systems to ensure easy access to important records and documents.
• At least 3 years of experience in administrative roles, preferably in a service-related industry.• Proficiency in Microsoft Excel and SAP is required.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Demonstrated experience in accounts payable and vendor management.
• Familiarity with multi-line phone systems and calendar management.
• Excellent communication and interpersonal skills to liaise effectively with teams and external stakeholders.
• Ability to handle sensitive information with confidentiality.
• Bachelor's degree in Accounting, Finance, or a related field is preferred.