Robert Half is hiring: Administrative Assistant in Birmingham

We are looking for a meticulous Administrative Assistant to join our team in Hoover, Alabama. This Contract to permanent position offers the opportunity to work in a dynamic environment, supporting a growing organization. While the role allows for remote/hybrid work, candidates must be local to the area for occasional in-office responsibilities.

Responsibilities:

• Manage and process paperwork related to course completion, including issuing certificates and submitting documentation to institutions.

• Answer phone calls and answer customer questions regarding program

• Respond to inquiries from educational institutions regarding course details and provide clear and precise correspondence.

• Coordinate and send informational packets to schools while maintaining accurate records.

• Assist with data entry tasks, such as uploading products to the website and proofreading content for accuracy.

• Utilize Canva to create newsletters, event materials, and other graphic content for school communications.

• Collaborate with team members using Slack to ensure seamless communication and task management.

• Perform occasional administrative tasks in Word and Excel to support daily operations.

• Maintain organized records and documentation to ensure efficiency in administrative workflows.

• Proficiency in Microsoft Word and Excel for administrative tasks.

• Familiarity with Canva for creating graphic content and materials.

• Experience using communication platforms such as Slack to coordinate with team members.

• Strong attention to detail and organizational skills for managing paperwork and data entry.

• Ability to handle inbound calls and respond professionally to inquiries.

• Basic knowledge of Adobe Acrobat for document management.

• Local residency to the Birmingham, Alabama area, with the ability to work remotely and attend in-office tasks as needed.