Administrative Assistant Job at Robert Half in El Segundo

We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in El Segundo, California. This long-term contract position offers the opportunity to work in a dynamic and fast-paced environment, supporting daily administrative and operational functions. The ideal candidate will excel in multitasking, communication, and organization while contributing to high-volume customer service and project coordination.

Responsibilities:

• Provide comprehensive administrative support, including data entry, document organization, and file management.

• Monitor and track expedited orders, ensuring schedules are updated accurately and promptly.

• Maintain and manage spreadsheets using Excel and Google Sheets for order tracking and reporting purposes.

• Create and edit formulas, filter data, and prepare basic pivot tables for efficient reporting.

• Deliver exceptional customer service by addressing inquiries professionally and coordinating with internal teams.

• Assist in the planning and coordination of graduation projects and apparel-related tasks.

• Contribute to various operational activities in a small-office setting, adapting to evolving priorities.

• Perform light physical tasks such as moving items upstairs and lifting objects up to 15 lbs when necessary.

• Previous experience in administrative or operational roles, with a strong emphasis on customer service.

• Advanced proficiency in Excel, including data entry, formula creation, filtering, and pivot tables.

• Familiarity with Google Sheets for tracking and reporting purposes.

• Strong multitasking abilities and adaptability to changing priorities in a fast-paced environment.

• Solid math skills for accurate data reconciliation and tracking.

• Excellent organizational skills with keen attention to detail and effective time management.

• Comfortable working in a shared home-office setting with occasional physical tasks such as lifting up to 15 lbs.