Administrative Assistant Job at Robert Half in Jersey City

We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.

Responsibilities:

• Handle incoming and outgoing phone calls with professionalism and efficiency.

• Provide exceptional customer service by addressing inquiries and resolving issues promptly.

• Input and update data accurately into organizational systems and databases.

• Manage email communications, including drafting, responding to, and organizing correspondence.

• Support program operations by performing general administrative and clerical tasks.

• Maintain organized records and documentation to ensure easy accessibility.

• Collaborate with team members to coordinate schedules and meetings.

• Assist in preparing reports, presentations, and other necessary documentation.

• Ensure compliance with organizational policies and procedures in daily tasks.

• Contribute to a positive and productive office environment.

• Proven experience in handling inbound and outbound calls in a detail-oriented environment.
• Strong customer service skills with a focus on clear communication and problem-solving.
• Proficiency in data entry with a high level of accuracy and attention to detail.
• Familiarity with managing email correspondence, including organization and follow-ups.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Strong organizational skills with the ability to maintain detailed records and documentation.
• Proficient in using office software such as Microsoft Office Suite or similar tools.
• A collaborative mindset and the ability to work cohesively with a team.