Simon Property Group is hiring: Assistant, Administrative in Indianapolis

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Primary Purpose

The responsibility of this position is to assist with the administrative functions of running the Information Services department, including support to the department vice presidents, directors, and managers. This is a high-level support role assisting key executives and working collaboratively with the Assistant to the CTO.

Principal Responsibilities

• Schedule meetings and maintain calendars, proactively resolving conflicts and coordinating with managers to support the IS area.
• Coordinate meetings, securing conference rooms, catering, and facilities as needed.
• Provide backup for the Administrative Assistant to the CTO, including daily department coverage.
• Coordinate small projects for the IS department.
• Answer phones and respond appropriately to inquiries.
• Develop PowerPoint presentations with consistent content and layout.
• Coordinate contractor requisitions, submissions, onboarding, and update tracking spreadsheets.
• Assist with copier operation and maintenance.
• Order office supplies and enter maintenance requests.
• Arrange travel plans and process expense reports for multiple travelers.
• Coordinate department events and perform miscellaneous duties as assigned.

Minimum Qualifications

• At least 3 years of administrative assistant experience.
• Proficiency in Microsoft Suite (preferably Microsoft 365), including Word, Excel, PowerPoint, and Teams (SharePoint is a plus).
• Strong verbal and written communication, interpersonal skills.
• Attention to detail and problem-solving abilities.
• Excellent organizational skills, including multitasking and time management.
• Strong grammar and proofreading skills.
• Ability to prioritize and demonstrate initiative.
• Ability to manage sensitive information confidentially.
• Team player capable of building cooperative relationships.

Additional Details

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industries: Real Estate and Retail

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Locations and Salary

• Indianapolis, IN: $55,000-$70,000 (3 days ago)
• Carmel, IN: $75,000-$90,000 (2 weeks ago)
• Indianapolis, IN: $50,000 (1 week ago)
• Indianapolis, IN: $16-$20/hour (5 months ago)

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This job posting appears to be active; no indication of expiration.