Authority Brands is hiring: Administrative Assistant in Tempe
Authority Brands, Tempe, AZ, United States, 85285
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We are seeking a highly organized, initiative-taking, and professional Executive Administrative Assistant to provide high-level support to our executive team. This role is ideal for someone with a keen attention to detail, effective communication skills, and the ability to manage multiple priorities efficiently and discreetly.
The Executive Administrative Assistant plays a critical role in ensuring the executive team can focus on strategic priorities by managing day-to-day administrative operations and key support functions. Responsibilities range from managing schedules and coordinating meetings to supporting major events and preparing communications.
Key Responsibilities
Administrative and Operational Support
- Manage executive calendars and travel arrangements
- Schedule and manage monthly Town Halls, FLT (Franchise Leadership Team) meetings, and Meet Your Team Day
- Prepare and edit reports, presentations, and internal communications
- Manage confidential correspondence and communications on behalf of executives
- Submit monthly expense reports for executive team
- Maintain office supplies and coordinate purchasing
- Manage quarterly team member awards and employee of the year award
- Manage and update data in FranConnect
- Maintain and manage the FBC Contact List
- Oversee updates to the Operations Flipbook
- Track and report on UWIN performance metrics
- Manage and complying data from Service Titan
- Manage and complying with data from Qvinci
- Plan, coordinate, and support company meetings and events including:
- National Convention / Conference
- Regional Meetings
- Pinnacle Meeting
- BOOT program coordination (set-up and tear-down)
- Design, format, and distribute the monthly "Round Up" internal newsletter
- Schedule and distribute company-wide communications
- Support requests from EVP, President, COO, VPs, FBCs, Marketing, and staff
- Coordinate planning and communication across teams and departments
- Manage special projects as assigned by the executive team
Education
- Associate or bachelor's degree preferred (Business Administration or related field); relevant experience may substitute
- 2-3 years of experience in an executive assistant or administrative support role
- Prior experience in project coordination, event planning, or business administration is highly valued
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proficiency in Microsoft Copilot
- Familiarity with FranConnect or similar CRM tools is a plus
- Proficiency with Zoom and Teams software
- Excellent time management and organizational skills
- Exceptional verbal and written communication skills
- Strong people skills with a high degree of professionalism
- Ability to manage confidential and sensitive information with discretion
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
AdministrativeIndustries
Administrative and Support Services
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