Administrative Assistant Job at Ohio State University Wexner Medical Center in C

Scope of Position
Provides supportive services to Oncology Ambulatory and Inpatient Nurse Managers. Maintains Managers' calendars, schedules meetings, processes confidential documents from Human Resources, Employee Health, and other hospital departments. Maintains personnel files for Nursing Administration.

Position Summary

The Administrative Assistant assists leadership (Nurse Managers) by performing essential administrative and clerical functions on one or more units. Responsibilities include maintaining calendars, scheduling meetings via Microsoft Teams, drafting letters, arranging travel, submitting reimbursement documentation, and maintaining HR files within the departments. The role involves supporting nurse managers with clerical duties such as managing office supplies and equipment, performing data entry, and record-keeping tasks like tracking staff education, payroll, and attendance compliance. The Administrative Assistant serves as the primary contact for documentation and internal and external communications. This position requires supporting multiple leaders, sometimes across different locations, and maintaining an organized workspace.

Minimum Education Required: High School diploma or GED; CCS requirements; certification or vocational training may be required. 1 year of relevant experience is required; 2-4 years of experience is preferred.

Function: Business & Planning

Sub-Function: Administrative Assistant

Career Band: Individual Contributor Technical

Career Level: T2