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Phaxis

Administrative Assistant Job at Phaxis in Los Angeles

Phaxis, Los Angeles, CA, United States, 90079

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This range is provided by Phaxis. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $25.00/hr

We are seeking a highly organized Administrative Assistant to provide operational and administrative support to managers in a dynamic environment. The ideal candidate will excel in multitasking, communication, and problem-solving to ensure efficient day-to-day operations.

Key Responsibilities:

  • Provide administrative support, including answering calls, assisting visitors, and managing inquiries.
  • Coordinate meetings, events, interviews, travel, and lodging arrangements.
  • Prepare and edit correspondence, agendas, reports, and meeting minutes.
  • Maintain and update files, databases, and records.
  • Perform data analysis and assist in preparing reports.
  • Serve as a liaison between departments, clients, and vendors to resolve routine issues.
  • Manage mail distribution, office supplies, and service requisitions.
  • Operate standard office equipment and required software applications.
  • Support additional administrative tasks as needed.

Preferred Qualifications:

  • Preferably 3-6 years of administrative support experience, ideally in financial services or a corporate setting.
  • Strong knowledge of investment concepts, banking, and securities industry operations.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and office management software.
  • Ability to organize and track multiple tasks in a fast-paced environment.
  • Strong written and verbal communication skills.
  • High attention to detail and ability to work collaboratively.

Seniority level

  • Seniority level

    Associate

Employment type

  • Employment type

    Contract

Job function

  • Job function

    Administrative, Finance, and Customer Service

  • Industries

    Financial Services, Banking, and Professional Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

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