Cottonwood Business Advisors is hiring: Administrative Assistant in Scottsdale

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Cottonwood Business Advisors provided pay range

This range is provided by Cottonwood Business Advisors. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $65,000.00/yr

A proactive, organized, and assertive administrative professional will thrive in this strategic CPA firm environment. This role is ideal for someone who excels as a right hand to leadership--keeping schedules aligned, projects on track, and priorities clearly defined. Success in this position requires a calm, composed presence under pressure, a strong sense of ownership, and the ability to anticipate needs several steps ahead. Cottonwood Business Advisors is hiring an Administrative Assistant to support our two partners and clients with precision, clarity, and initiative.

Who are we at Cottonwood?

Cottonwood is a boutique, specialized, strategic CPA firm based in Scottsdale, Arizona, known for delivering insightful accounting, tax, and advisory solutions to businesses and individuals who value results, integrity, and forward-thinking strategy.

Our fast-paced firm thrives on professionalism and excellence while valuing personal connection over perfection. We're looking for an Administrative Assistant who will become the backbone of daily operations, office management, and client support - taking weight off the two leaders' (Brian Laws and Ryan Parker) minds, anticipating needs, and supporting the firm's mission with excellence.

We are looking for an Administrative Assistant with these qualities:

• Reliable and Independent: Trust is a non-negotiable foundation for this role. Our ideal candidate must be capable of working autonomously, given that the partners may not always be in the office.
• Highly Detailed, Strategic Gatekeeper: You can effectively manage the partners' time, filter incoming calls, emails, prioritize urgent client needs while shielding partners from distractions, ensuring every minute is spent with purpose.
• Proactive and Assertive Communicator: You act, not react and you don't wait to be told what needs to be accomplished. You are also not afraid to hold Brian and Ryan accountable. Precision matters in this role, so when you apply, mark your cover letter with the word Twist Their Arm in green to stand out. Cover letter submission requests will be emailed after your application has been processed.
• Coachable and Adaptable: You are eager to grow, receive feedback well, and are not afraid of authority or accountability. We are willing to invest in a high-potential individual.
• Purpose-Driven and Client-Centered: You approach your work with intention and care, focusing on meaningful service and steady professionalism regardless of the challenge.
  
  

Office And General Administration

Your responsibilities will include but are not limited to:

• Ensure the office remains clean, organized, and fully functional. Take responsibility for day-to-day office needs, supplies, and general administrative coordination to support an efficient and welcoming work environment.
• Handle scanning, filing (both physical and electronic), and organizing sensitive tax and business documents.
• Manage mail, order supplies, and perform other clerical tasks to maintain efficient daily operations.
• Execute special projects: client thank you letters, website updates, etc.
  
  

Executive Support and Operational Efficiency

• Develop, implement, and maintain systems and workflows to ensure accuracy and adherence to critical deadlines, especially for tax and compliance requirements.
• Proactively manage the partners' calendars, optimize their schedules, and act as the first point of contact for communications.
• Take initiative in ensuring important tasks progress, even when it requires persistent follow-up.
  
  

Client Experience & Relationship Management

• Handle inquiries professionally and empathetically.
• Greet clients with a warm and professional presence.
• Facilitate smooth interactions and follow-ups.
• CRM administration.
  
  

What We Offer

We offer a professional work environment built on trust, accountability, and high standards. This is a full-time, in-person role with a typical Monday through Friday schedule, though weekly needs may vary. Compensation ranges from $50,000 to $65,000 annually, based on experience, and includes a performance-based bonus structure. Currently we do not offer health benefits, but we will potentially do so in the near future. Paid time off (PTO), and standard holidays are part of the deal. Our office is located on E McKnight Avenue in Scottsdale, AZ, just a 5 minute walk from vibrant downtown, restaurants, and shops.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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