Administrative Assistant Job at Brandeis Machinery & Supply Company in Indianapo

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Job Summary: The Regional Administrative Assistant will report directly to the Regional Manager and perform various administrative duties in support of the regional operations.

Job Responsibilities

Perform daily support activities in the regional office to include the following, but not limited to:

• Answer all incoming calls and direct to appropriate person
• Enter and track various data and reporting mechanisms
• Responsible for balancing and tracking petty cash for the branch
• Process credit card transactions
• Balance checking account, revolving fund, IFTA spreadsheet and mileage reports, code all invoices to be processed in accounts payable
• Responsible for maintaining all supplies for the branch
• EBC (Employee Benefits Counselor) requires an understanding and ability to communicate the companys benefit programs for new and existing employees.
• Will communicate and support all regional employees, including personnel in parts, service, sales and product support.
• Coordinate and attend special events in the region (branch, off-site locations and sporting events)
• Support regions literature needs for both sales and product support
• Manage employee reimbursements, travel advances and boot allowance programs
• Assist in maintaining DOT and MSHA compliance for service departments in region
• Coordinate travel arrangements for region employees including hotel, rental cares, meals etc.
• Coordinate branch maintenance, repairs and janitorial services as required
• Other assignments as required by the regional manager.
• Must have High School Diploma or equivalent, an Associates Degree is preferred
• Must have a minimum of 1 year experience in an office setting required
• Excellent written and oral communication and basic mathematical skills.
• Proficient with a computer, including the use of Microsoft programs (Word, Excel, PowerPoint, etc.) and diagnostic use using manufacturer provided programs.
• Maintain excellent customer service
• Must be able to pass a background, physical, and drug screen

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Agriculture, Construction, Mining Machinery Manufacturing

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