Multivista Systems LLC is hiring: Administrative Assistant in Issaquah

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Owner Multivista - Washington Franchise WA01

Location: Seattle, WA (Hybrid preferred)

Employment Type: Part-time (20–25 hours/week)

Compensation: Competitive hourly rate, based on experience

Executive Assistant – Multivista Seattle

Location: Seattle, WA (Hybrid preferred)

Employment Type: Part-time (20–25 hours/week)

Compensation: Competitive hourly rate, based on experience

Multivista Seattle is a leader in construction documentation and visual project management services. We partner with general contractors, developers, and architects to provide the most comprehensive documentation solutions in the industry. Our team is growing, and we’re looking for a sharp, dependable, and organized Executive Assistant to join us.

We are seeking a part-time Executive Assistant to support our leadership team with a focus on billing, collections, and a wide range of administrative tasks. The ideal candidate will be detail-oriented, self-motivated, and comfortable wearing multiple hats in a fast-paced, service-driven environment.

• Prepare and send client invoices in a timely manner using internal billing systems
• Monitor accounts receivable and follow up on overdue payments with professionalism
• Coordinate and manage calendars, meetings, and internal communications for leadership
• Maintain and organize company records, contracts, and client files
• Support HR and onboarding processes, including paperwork tracking and document management
• Assist with general office administration (supplies, mail, vendor coordination)
• Create and format documents, reports, and presentations as needed
• Provide occasional support for marketing, proposals, and special projects

• Proven experience as an Executive Assistant, Office Manager, or similar administrative role
• Strong understanding of billing, invoicing, and basic collections
• Proficiency in Microsoft Office Suite, Google Workspace, and basic accounting tools (e.g., QuickBooks)
• Excellent communication and organizational skills
• Strong attention to detail and ability to handle confidential information with discretion
• Experience in construction, real estate, or professional services is a plus

• Flexible schedule and supportive team culture
• Work that supports some of the most impactful construction projects in the region
• Room for growth within a fast-evolving company

Please send your resume and a short cover letter outlining your experience and availability to a.weaver@multivista.com or call/text 425-559-5964.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Construction

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