Administrative Assistant Job at The Arc Fresno/Madera Counties in Fresno

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The Executive Administrative Assistant provides support to the Executive Director and on an as-needed basis to the Directors Team and Human Resources Department. The position will consult and assist the Executive Director on a range of clerical and administrative tasks to ensure the success of the Executive Director’s day-to-day goals and objectives for the agency.

Responsibilities include:

• Answering the agency’s main phone line, forwarding calls, and taking messages.
• Receiving, sorting, and routing mail and faxes.
• Handling shipping, mailing, and maintaining postage equipment.
• Creating and printing memos, reports, flyers, and other documents.
• Ordering office supplies and maintaining inventory.
• Taking minutes at meetings, filing, and distributing them.
• Planning and coordinating meetings, conferences, and trainings.
• Managing digital photo files, social media sites, and donation correspondence.
• Assisting with onboarding, employee records, and HR documentation.
• Reconciliation of credit card statements and assisting with grant invoices.
• Updating organizational charts and assisting with technical setups.
• Performing travel arrangements and supporting employee events.

Qualifications include:

• Equivalent of two-year college or technical school plus three years of related experience, or equivalent.
• Proficiency in MS Office, typing at least 50 WPM, highly organized, and detail-oriented.
• Valid California Driver’s License, auto insurance, and clean DMV record.

This job has no supervisory responsibilities and is classified as entry level, full-time, in the administrative field within the consumer services industry.

This job posting is active and not expired.