Administrative Assistant Job at Russell Tobin in Miami

1 day ago Be among the first 25 applicants

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $22.00/hr

Direct message the job poster from Russell Tobin

Administrative Support – Central Operations (Contract Role)

Are you detail-oriented, organized, and passionate about supporting operational excellence? We’re looking for an Administrative Support Specialist to join the Central Operations team at a prestigious financial institution. This is a fantastic opportunity for professionals or recent graduates eager to build a career in the financial services industry.

What You’ll Do:

• Provide day-to-day administrative support to internal teams and the Private Wealth Management group
• Manage travel arrangements and expense reports for team members
• Handle incoming and outgoing mail, including checks, stock certificates, and tax forms
• Maintain calendars, coordinate meetings, and answer phone calls professionally
• Assist with scheduling and executing internal and client-facing office events
• Book conference rooms, order catering, print materials, coordinate interview logistics, and welcome office visitors
• Ensure exceptional service and operational efficiency in a client-focused environment

Qualifications:

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Bachelor’s degree preferred (not required)

2+ years of experience in a professional corporate environment

Recent graduates with a strong interest in financial services are encouraged to apply

Excellent written and verbal communication skills

Strong multitasking and organizational abilities in a fast-paced setting

High level of professionalism and attention to detail

Critical thinker with sound judgment and a team-oriented mindset

Committed to integrity, transparency, and quality service

Why Apply?

• Work in a high-profile office within a global financial institution
• Gain exposure to wealth management operations and client services
• Build valuable skills in corporate administration and event coordination
• Network with experienced professionals in a collaborative, professional environment
• Ideal stepping stone for a long-term career in finance or corporate operations

Apply today to contribute to a high-performing team while developing your skills in a world-class environment!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Finance and Administrative

Referrals increase your chances of interviewing at Russell Tobin by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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