Administrative Assistant Job at Beacon Hill in San Francisco
Beacon Hill, San Francisco, CA, United States, 94199
Administrative Assistant (Contract)
Location: San Francisco, CA 94104
Start Date: September 4th
Assignment Length: 6-8 weeks
Compensation: $37.00-$48.00/hour
About the Role
We are seeking a polished and highly organized Administrative Assistant to provide support within a fast-paced professional services environment. This temporary role will work closely with senior leaders and collaborate with a team of administrative professionals to ensure seamless operations during a leave coverage period.
Key Responsibilities
- Partner with two other administrative professionals to support senior-level executives.
- Manage travel arrangements, including booking through Concur.
- Process and reconcile expense reimbursements accurately and efficiently.
- Assist with overflow administrative tasks and provide flexible support where needed.
- Coordinate schedules, meetings, and other logistical support for multiple bankers.
- Uphold a highly professional atmosphere and act as a reliable team resource.
Qualifications
- Experience: 3-5 years in an administrative role within a professional services, financial services, or corporate environment.
- Technical Skills: Proficiency with Concur (or similar systems) for travel and expense management.
- Must-Haves:
- Strong organizational and prioritization skills.
- Ability to work efficiently in a high-volume, fast-paced setting.
- Excellent verbal and written communication skills.
- High level of polish and professional presentation.
- Experience supporting investment banking professionals is a strong plus.
Work Environment
- Hours: 8:00 AM - 5:00 PM (flexibility for 8:30 AM start)
- Schedule: Fully onsite, Monday-Friday
- Dress Code: Business professional or business casual (no jeans)
- Company-issued laptop provided on day one
Culture Fit
The ideal candidate will be adaptable, resourceful, and able to quickly step into an established team dynamic. Success in this role requires both professionalism and efficiency, with the ability to "hit the ground running" in supporting multiple high-level stakeholders.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)