Beacon Hill is hiring: Administrative Assistant Senior in San Francisco County
Beacon Hill, San Francisco County, CA, US
Overview
A leading global alternative asset manager is seeking an experienced Administrative Assistant to support a senior executive and select members of its private equity team. This organization manages over a trillion dollars in assets across private equity, real estate, credit, infrastructure, and other strategies, creating long-term value for investors and the communities it serves.
The San Francisco-based team is exclusively focused on technology-sector investments -primarily software and internet opportunities-within a global, industry-agnostic private equity platform.
Key ResponsibilitiesComplex calendar management : Schedule internal and external meetings, coordinate with other assistants, manage scheduling conflicts, and confirm appointments.
Travel coordination : Arrange domestic and international travel, including flights, visas, passports, hotels, cars, and other reservations.
Meeting and visitor logistics : Book conference rooms, greet guests, and register visitors.
Expense management : Prepare and track expense reports and reimbursements.
Stakeholder communications : Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional interactions.
On-site coordination : Support visiting senior professionals from other offices.
General support : Answer calls, act as gatekeeper, provide back-up assistance to other executives, and help coordinate team or office-wide events.
Experience : 10+ years of administrative assistant experience, preferably in financial services, investment management, or other fast-paced professional settings.
Communication & interpersonal skills : Strong written and verbal communication; high emotional intelligence; ability to build positive relationships across all levels.
Organization & attention to detail : Ability to manage competing tasks and deadlines with accuracy and discretion.
Proactive & resourceful : Works well independently and collaboratively, with strong follow-through and problem-solving skills.
Technical proficiency : Strong Microsoft Office (Outlook, Word, Excel, PowerPoint) skills; familiarity with Concur or similar expense platforms preferred.
Travel coordination expertise : Experienced in arranging complex international and domestic itineraries.
Base salary range : $90,000- $130,000 annually, depending on skills, experience, and location.
Additional compensation and benefits : May include discretionary bonuses, equity or incentive plans, comprehensive medical/dental/vision coverage, life insurance, 401(k), flexible spending accounts, and paid time off.
This position is based in San Francisco, California .
Applicants will be considered in accordance with the San Francisco Fair Chance Ordinance regarding arrest and conviction records.
The duties and responsibilities described above are not exhaustive; assignments may change with or without notice.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you. Beacon Hill. Employing the Future (TM)