Piedmont Virginia Community College is hiring: Administrative Assistant in Albem

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Working Title Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band Position Number 28200103 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $42,000 - $48,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Flexibility to work 40 hours weekly within the hours of 8:00am to 5:00pm Monday – Fridays. This is a full-time (non-exempt) position providing services in-person for faculty, staff, and students at college and community locations.

Sensitive Position No Job Description

Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Administrative Assistant

Departments: Shared position between the Divisions of Enrollment Services and Student Support & Community Partnerships

Employment type: Full-time, non-exempt

Purpose

The divisions of Enrollment Services and Student Support and Community Partnerships at Piedmont Virginia Community College are seeking an innovative and collaborative individual for this administrative position. This individual performs administrative and office support activities for the Deans of Enrollment Services and Student Support & Community Partnerships as well as support for the Student Affairs information hub.

Duties And Responsibilities

• Provides administrative support for the deans of Enrollment Services and Student Support & Community Partnerships
• Coordinates and provides office staffing/student information hub coverage, including working consistently Monday – Friday 8:00am-5:00pm.
• Provides warm and efficient service in-person, by Teams phone and by email to answer or direct inquiries about programs within the two divisions.
• Assists with determining the domicile of students for tuition support purposes.
• Serves as the liaison to support the divisions’ technology needs, to include working with the office of Student Success Technology and Analytics, college IT for the student information system (SIS), Marketing and Media Relations for the webpage and Building and Grounds for building maintenance issues and Student Support & Community Partnerships for the Network2Work platform.
• Serves as the key operator for divisions’ copier.
• Submits any building related maintenance requests to building and grounds department as necessary.
• Ensures divisions’ webpages are accurate and up to date. Posts division announcements on the PVCC systems to be broadcast throughout the college.
• Orders supplies and equipment for division office needed via the Ariba electronic ordering system (eVa).
• Complies with the rules and regulations of the State Procurement Manual and the college purchasing office.
  
  

Benefits Include

• Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
• Generous leave benefits
• Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement
  
  

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Relevant experience in a related field or a blend of education and practical experience
• Excellent/accurate keyboard skills
• Word processing, spreadsheet, and other software document preparation computer skills
• Copying/duplicating skills
• Excellent organizational skills
• Ability to navigate the various technology platforms used by the divisions
• Ability to work on multiple projects simultaneously. Ability to take direction from multiple individuals
• Ability to prioritize work assignments
• Excellent customer service skills
• Ability to work well with others in a training capacity
  
  

Additional Considerations

• Further education in a relevant discipline
• Community college experience or experience in the Virginia Community College System (VCCS)
• Experience with Chrome River, eVA and PeopleSoft
  
  

Operation of a State Vehicle No Supervises Employees No Required Travel

minimal within service area

Posting Number CLS_3963P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/21/2025 Job Close Date 09/22/2025 Open Until Filled Agency Website pvcc.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/88026

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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