Administrative Assistant Job at Spectrum Health Systems, Inc . in Westborough

Location: Westborough, MA - Programs located at our Westborough Treatment Campus. Staff may be placed at any of the several programs located on the campus. Nursing staff are cross-trained to cover all programs and levels of care.

Pay rate: $20.00-$21.00/hour

Schedule: Part-time, weekends only Friday/Saturday 2nd shift. 16 hours per week

Benefits:

• 401k with company contribution
• Discounts on wide array of services/entertainment

The Administrative Assistant is responsible for:

• Performing a variety of administrative duties in support of clinical and programmatic operations.
• Ordering of office supplies and maintaining inventories of those supplies for assigned programs.
• Ordering linens, towels, hygiene products, printed materials, and other various items necessary for program operations and maintaining inventories.
• Overseeing office equipment maintenance and contacting vendors as needed for items such as copiers, phones, cable/internet, IT support services, etc.
• Performing basic billing functions in support of the admissions department such as perform benefit verifications and other administrative billing tasks.
• Clinical record filing system, including, management of discharge records, and coordinating pick-ups of records going to off-site storage companies and tracking of those records for retrieval as needed.
• Tracking for completion of certain record documentation within the electronic health record system and sending reminders to staff of incomplete items.

Qualifications

Qualifications:

• Minimum of high school diploma or GED required.
• Two years of experience and expertise in office/clerical support, preferably in a healthcare setting preferred.
• Experience with billing or admissions processes in a healthcare setting are highly desirable.
• Working knowledge of Windows and Microsoft Office, including Microsoft Word and Excel, preferred.
• Must have knowledge of appropriate business correspondence protocol.
• Must have excellent verbal, social and writing skills.
• Must be able to express self adequately in written and oral communication and to communicate effectively in an interdisciplinary, culturally diverse setting with clients, families, staff and regulatory agencies.