Administrative Assistant Job at Ramboll US Corporation in Los Angeles

Job Description

Administrative Assistant

Location: Los Angeles, CA

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Ramboll is a leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients. We are seeking a detail-oriented Administrative Assistant to support our office. Success in this role requires a passion for precision and a collaborative spirit. Interested candidates are encouraged to apply.

Inviting Bright Minds

Join us to push the boundaries of your profession in an open, collaborative, and empowering culture. We aim to create a sustainable future through inspiring projects and innovative solutions. Ramboll, founded in 1945, is a global company committed to making a positive impact worldwide.

Your Key Tasks and Responsibilities

• Maintain office supplies and coordinate office events
• Assist with project setup, billing, invoice management, and reporting
• Support business development activities, including LinkedIn postings, resume formatting, proposal assistance, and marketing material preparation
• Format, produce, and quality-check client deliverables
• Organize and maintain project files
• Provide litigation support, indexing, and document conversion using OCR
• Support other Ramboll offices as needed, including travel arrangements
• Assist with recruiting, candidate interviews, and onboarding

Your Starting Point for Growth

We support your personal and professional development. Candidates typically have:

• 1-3 years of administrative support experience
• BA/BS degree or equivalent (preferred, but not required)
• A self-starter with strong attention to detail and organizational skills
• Excellent time management and ability to meet deadlines

Qualities for Success

Technical Skills

• Advanced Microsoft Word skills, including styles
• Proficiency in Microsoft Excel, Outlook, PowerPoint
• Proficiency in Adobe Acrobat Professional
• Strong attention to detail and accuracy
• Experience editing and proofreading documents
• Research skills for internet searches and projects

About Our Environment & Health Division

We develop innovative, scientifically sound solutions to improve livability by reducing pollution and restoring environments. Our expertise is trusted by clients to manage complex environmental, health, and social issues.

Ramboll in the Americas

With 2,000 experts across 72 offices, Ramboll applies its passion to deliver solutions in Environment & Health, Water, Energy, and Urban Design. We invite you to contribute to a sustainable future in an open, collaborative, and empowering culture.

How to Apply

Apply online by submitting your CV, cover letter, and relevant documents. Include your availability. We look forward to your application.

Additional Information

All information will be kept confidential according to EEO guidelines.