Administrative Assistant Job at Valerio Architects in Los Angeles

Overview

Join an Acclaimed Global Architecture Firm:

Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with offices in Los Angeles, New York, Milan (IT), Monterrey (MX), and Buenos Aires (AR) and a wide range of large, high-profile multinational clients. Our focus is on corporate interiors, brand development, hospitality, restaurant, and retail projects with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.

Who We\'re Looking For:

We are seeking a highly organized and professional Administrative Assistant to join our team. This individual will provide critical day-to-day to our leadership and staff while helping to ensure the efficient operation of our firm.

Key Responsibilities

• Answer and direct telephone calls
• Manage and log all shipping and receiving of drawings and parcels
• Perform accurate data entry and maintain various internal records
• Track staff attendance and assist with timesheet documentation
• Manage calendars and assist with meeting scheduling
• Help coordinate and set up for office and client meetings
• Take and distribute clear, organized meeting notes
• Assist staff with travel arrangements and process travel reimbursements
• Perform credit card receipt reconciliation and reporting
• Sort and distribute incoming mail, shipments, and courier deliveries
• Scan, file, and organize both digital and hard-copy documents
• Oversee maintenance and replacement of office equipment (i.e. printers, copiers, faxes, AV systems) and coordinate office supply inventory
• Assist with the planning and execution of internal meetings and special events
• Support general office upkeep and presentation to ensure a professional work environment

Qualifications

• Minimum 3 years of administrative experience in a professional office setting
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Proficiency in Mac/Apple related products and related office software
• Exceptional organizational, communication, and time management skills
• Detail-oriented with a proactive and solution oriented apprach
• Ability to handle sensitive information with discretion and professionalism
• Ability to multitask and work independently

Valerio Architects, Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

• Paid time off
• 401(k) matching program
• Dental Insurance
• Health insurance
• Vision insurance
• Life Insurance
• Short Term Disability
• Employee Parking/Commuter Benefits

Salary Information

In compliance with California (California Equal Pay Act, California Labor Code § 432.3) and New York (New York Labor Law § 194-a) salary transparency laws, the following salary expectation breakdown is provided for this position:

Salary Range: $45,000 to $60,000 annually

This salary range represents the base annual compensation for this role. The final offer will be determined based on a variety of factors, including but not limited to:

• Relevant experience
• Skillset and qualifications
• Education level
• Market conditions