Administrative Assistant Job at Oregon State University in Corvallis
Oregon State University, Corvallis, OR, United States, 97333
Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents:
For additional information please contact: Katie Tollmann at katie.tollmann@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
Position Information
Job Title
Job Title Administrative Assistant
Appointment Type
Appointment Type Student Employee
Job Location
Position Appointment Percent
Position Appointment Percent 100
Appointment Basis
Appointment Basis 12
Pay Method
Pay Method Hourly
Pay Period
Pay Period 16th - 15th of the following month
Pay Date
Pay Date Last working day of the month
Remote or Hybrid option?
Min Hourly Rate
Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro)
Max Hourly Rate
Max Hourly Rate $17.50 (Standard); $17.00 (Non-Urban); $18.50 (Portland Metro)
Position Summary
This recruitment will be used to fill two (2) part-time (a maximum of 24 hours per week) Administrative Assistant for the Disability Access Services at Oregon State University ( OSU ).
The Administrative Assistant plays a vital role in providing customer service and support to DAS front desk staff, students, parents, and instructors throughout the OSU community. In addition, the assistant will be responsible for managing and developing projects and other administrative related work as assigned.
Through this position, students will develop core competencies that will better prepare them for the careers after graduation. These skills include, but are not limited to communication, problem solving, teamwork/collaboration, professionalism, and diversity and global consciousness.
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers ( NACE ) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:
Communication, Critical Thinking, Teamwork, Leadership, Professionalism, Equity & Inclusion, Technology, Career & Self-Development
Position Duties
- Takes initiative to make students/visitors feel welcome and safe in person, via phone, and/or email.
- Provides appropriate answers to questions from students, parents, and instructors.
- Effectively communicates DAS procedures in person, via phone and/or email.
- Upload, scan and/or photocopy documentation and attach to student profile.
- Schedule appointments.
- Assist with checking out DAS equipment.
- Ability to problem solve and make decisions in accordance with DAS policies and procedures.
- Escalates situations to professional staff when appropriate.
- Ability to prioritize work and organize it a meaningful way.
- Participate in tabling events throughout campus.
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.
Additional Required Qualifications
- Ability to follow directions
- Ability to maintain a dependable work schedule
- Ability to maintain confidentiality
- Ability to handle high pressure situations.
- Ability to allocate resources appropriately.
- Willingness to help / Positive Attitude
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
Preferred (Special) Qualifications
Administrative Assistances are expected to work 10-20 hours a week and are eligible for no more than 24 work hours per week during a regular academic term. Work hours are from 8:00am to 5:00pm Monday – Friday. Administrative Assistances are expected to work during Finals week. Summer work is guaranteed. If eligible, students taking a term off can work up to 40 hours.
Working Conditions / Work Schedule
Posting Number
Posting Number P12340SE
Number of Vacancies
Number of Vacancies 2
Anticipated Appointment Begin Date
Anticipated Appointment Begin Date 09/29/2025
Anticipated Appointment End Date
Posting Date
Posting Date 08/05/2025
Full Consideration Date
Closing Date
Closing Date 09/14/2025
Indicate how you intend to recruit for this search
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
For additional information please contact: Katie Tollmann at katie.tollmann@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
Supplemental Questions
Required fields are indicated with an asterisk (*).
Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing Clery.Compliance@oregonstate.edu .
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