Administrative Assistant Job at Albanese Organization, Inc. in Village of Garden

Get AI-powered advice on this job and more exclusive features.

Albanese Organization, Inc. provided pay range

This range is provided by Albanese Organization, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $28.00/hr

Direct message the job poster from Albanese Organization, Inc.

Vice President | SHRM-CP, Certified Public Accountant

Reports to — Senior Vice President HR/IT, and Vice President HR/IT

Responsibilities:

• Manage and direct incoming calls to the main office line; screen and direct inquiries.
• Greet and assist visitors to main office.
• Manage conference room calendar for shared scheduling.
• Assist staff and guests with use of conference room IT equipment with support of outside consultant as needed.
• Act as the point of contact between executives and internal/external clients.
• Manage office mail, ensuring daily mail goes out and daily incoming mail is distributed. Make sure postage meter is replenished as needed.
• Manage and maintain schedule of Chairman and President; arrange meetings and appointments; provide reminders.
• Utilize Microsoft Office Suite to write and distribute email, letters and other correspondence.
• Utilize Microsoft Excel to create and maintain various spreadsheets.
• Utilize Microsoft PowerPoint to create various presentations.
• Manage corporate UPS account and prepare mailing labels as needed.
• Maintain inventory of office supplies and order as necessary.
• Keep kitchen and conference room supplies stocked including coffee, snacks, drinks, etc.
• Provide assistance in the use of general office equipment.
• Utilize building management software to enter commercial tenant work orders.
• Complete various daily office needs including occasional local trips to post office, UPS office, and coordination of executive lunches.
• Special Projects – coordinate special mailings, product and/or market research using the Internet, other miscellaneous special tasks
• Handle confidential and non-routine information.

Requirements:

• Minimum two years’ experience working in an office environment.
• Working knowledge of office equipment, like printers, copiers, postage machines, and conference equipment.
• Proficiency in MS Office Suite (Outlook, Word, Excel).
• Knowledge and/or willingness to learn Microsoft PowerPoint and Visio
• Excellent written and verbal communication skills
• Accuracy and attention to details.
• Discretion in handling confidential or private information.
• Strong organizational skills with the ability to multi-task.
• Proper time management and ability to prioritize work.
• Ability and desire to work both independently and as part of a team.

Other Duties: Please note this position description does not cover or contain a comprehensive listing of activities, duties or responsibilities required for this position. Duties, responsibilities and activities may change at any time with or without notice.

Albanese Organization is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or veteran status, and other legally protected characteristics

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

Referrals increase your chances of interviewing at Albanese Organization, Inc. by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Get notified about new Administrative Assistant jobs in Garden City, NY.

New York, NY $65,000.00-$75,000.00 2 weeks ago

New York, NY $81,000.00-$121,000.00 4 weeks ago

New York, NY $45,000.00-$90,000.00 2 days ago

New York, NY $100,000.00-$120,000.00 5 days ago

New York, NY $100,000.00-$110,000.00 1 month ago

New York, NY $72,800.00-$91,000.00 5 days ago

New York, NY $77,500.00-$112,500.00 6 days ago

New York, NY $57,000.00-$72,000.00 1 week ago

Administrative Assistant, Office of the CEO

New York, NY $90,000.00-$100,000.00 5 days ago

New York City Metropolitan Area $100,000.00-$120,000.00 1 month ago

New York City Metropolitan Area 5 days ago

New York, NY $61,200.00-$101,800.00 6 days ago

New York, NY $46,002.00-$51,178.00 1 week ago

New York, NY $90,000.00-$115,000.00 6 days ago

New York, NY $100,000.00-$165,000.00 1 week ago

Englewood Cliffs, NJ $38.46-$49.45 1 week ago

New York, NY $60,000.00-$105,000.00 1 week ago

Executive Assistant to Chief Human Resources Officer

New York City Metropolitan Area $100,000.00-$125,000.00 1 day ago

New York City Metropolitan Area $117,000.00-$142,000.00 2 weeks ago

New York City Metropolitan Area $250,000.00-$300,000.00 6 days ago

New York City Metropolitan Area $70,000.00-$80,000.00 3 weeks ago

Executive Office, Executive Assistant to C-Suite Executive, New York

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.