Administrative Assistant Job at Educated Solutions Corp in New York

Overview

Our Client is seeking an Administrative Assistant to join their growing team in NYC. This role supports 8 key staff members including Managing Directors, Principals and Associates and contributes to an administrative team of 20 in support of an office of 200+ employees – some remote – in the NY office. The role works onsite with normal M-F hours (WFH Friday if desired), no travel, and pays in the $75K - $85K range based on experience. Includes an ample benefit plan.

Base pay range

$75,000.00/yr - $85,000.00/yr

Responsibilities

• Ensure seamless execution of daily operational tasks while fostering a collaborative and high-performance work environment.
• Implement and refine office administration and procedures to enhance organizational effectiveness, efficiency, and workplace safety, maintaining a smooth and well-coordinated office ecosystem.
• Complete a broad variety of administrative tasks including managing an extremely active calendar; completing expense reports; arranging complex domestic and international travel plans, itineraries, and agendas.
• Serve as gatekeeper of assigned time, schedules, and information while maintaining a courteous and professional manner.
• Manage and compose sensitive information and correspondence with the utmost confidentiality.
• Anticipate potential schedule conflicts and proactively address them; research, prioritize, and follow up on incoming issues and determine an appropriate course of action.
• Coordinate logistics for internal and external meetings and conferences; including video conferencing, catering, preparing meeting materials, printing, and binding presentations.
• Organize and execute executive-level events such as Board of Directors Meetings and Off-Site Events.
• Produce PowerPoint presentations, Word documents, and Excel spreadsheets.

Qualifications

• 5+ years of administrative experience in a professional setting
• 3+ years experience supporting C-Level executives
• Experience tracking and inputting expenses, creating presentations and scheduling travel
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity and ability to handle confidential information with discretion
• Highly adaptable to competing demands, providing the highest level of customer service

Preferred but not required

• Experience with SAP/Concur
• Experience with SalesForce software

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries
• Investment Management

EEO and notice

Referrals increase your chances of interviewing at the client by 2x. Medical insurance, Vision insurance, and 401(k) are offered where applicable.