Administrative Assistant Job at H.I.G. Capital in New York

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Firm Overview

H.I.G. Capital is a leading global private equity investment firm with $70 billion of assets under management, focusing on the mid cap segment. The H.I.G. family of funds includes private equity, growth equity, real estate, direct lending, special situation credit, and growth-stage healthcare. We provide capital to businesses with attractive growth potential and align with committed management teams and entrepreneurs to help grow businesses of significant value. Our team of over 500 investment professionals brings operating, consulting, technology, and financial management experience to portfolio companies. H.I.G. is based in Miami, with offices worldwide including North America and Europe, and affiliate offices in Latin America, the Middle East, and Asia.

Role Overview

The ideal candidate is an organized, detail-oriented, service-oriented self-starter with extensive experience handling a wide range of administrative tasks. The candidate anticipates needs of the team and manages competing priorities calmly and efficiently, exercising sound judgment to achieve positive outcomes.

Role Responsibilities

• Process and reconcile travel and expense reimbursement requests in accordance with company policy and guidelines
• Coordinate travel arrangements for domestic and international travel, including flights, hotel accommodations, transportation, reservations, itineraries, and meeting coordination
• Maintain detailed calendars, contacts, and databases with attention to accuracy and confidentiality
• Coordinate logistics for internal and external meetings and conferences, including video conferencing, catering, and preparing meeting materials
• Coordinate and manage department activities and special events as requested
• Manage sensitive information with the utmost confidentiality
• Collaborate with peers and provide support as needed
• Execute internal ad hoc projects and responsibilities as requested

Requirements & Qualifications

• A high school diploma and a minimum of four years of relevant experience required; college degree preferred
• Proficiency in the Microsoft Office Suite; knowledge of Concur and Salesforce preferred
• Excellent written and verbal communication skills
• Ability to maintain confidentiality, exercise sound judgment, and build strong professional relationships
• Occasional availability during non-business hours to assist with urgent tasks, such as last-minute travel changes

Salary range for this role is $75,000.00 - $85,000.00.