Jack Morton Worldwide is hiring: Administrative Assistant in Boston

Base pay range

$45,000.00/yr - $65,000.00/yr

Location

Boston, MA

Employment type

Full-time

Seniority level

Entry level

Job function

Administrative

Industries

Advertising Services

Overview

We are looking for an Administrative Assistant with a 'can-do' spirit to keep the wheels turning in our fast-paced Boston headquarters. This role acts as the glue that holds our team together by creating a smooth, supportive, and welcoming office experience — while also providing vital administrative support to senior leadership. The ideal candidate is highly organized, a natural relationship-builder, and comfortable juggling multiple priorities at once.

Key Accountabilities

• Administrative Assistance
• Manage travel arrangements for senior leaders and guests
• Process expense reports for leadership
• Support internal communications by updating SharePoint pages, managing Teams channels, email lists, and file organization
• Attend meetings as needed to take notes and manage recordings

Office Management

• Serve as the primary point of contact for office support requests
• Welcome clients, guests and visiting employees by coordinating conference rooms and receiving visitors
• Prepare meeting spaces, including ordering catering and coordinating IT set-up
• Answer incoming phone calls and direct them appropriately
• Maintain office supplies and coordinate outgoing shipments
• Support new hire onboarding with office tours, welcome kits and seat assignments
• Organize employee activities and social events that foster positive workplace culture

Qualifications

• 2+ years administrative or office support experience
• Proven ability to manage multiple tasks and meet deadlines
• Exceptional attention to detail and strong organizational skills
• Highly proficient with Microsoft Office suite
• Excellent written and verbal communication skills
• Comfortable working independently and collaboratively
• Event planning experience is preferred

Equal opportunity

Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

In Colorado, Connecticut, Nevada, and New York City the standard base pay range for this role is $45,000.00 - $65,000.00 annually (potential flex), depending on relevant factors including experience, internal equity and market considerations. This base pay range is specific to Colorado, Connecticut, Nevada, and New York City and may not be applicable to other locations.