Administrative Assistant Job at Roman Catholic Diocese of Charleston, South Caro

Job Summary

The Administrative Assistant provides essential clerical, hospitality, and organizational support to the parish office. This role ensures smooth daily operations and supports parishioner communications and database management. All responsibilities support the mission of Saint Andrew Catholic Church “to live the Kingdom of God for the sake of the university community and our neighbors”.

Reports to: Parish Director

Status: Monday–Thursday, 8:30 AM to 5:00 PM (Half Hour for Lunch)

Pay: $22/hr

Essential Functions
RECEPTION & COMMUNICATION:

• Greet all visitors warmly and professionally as the first point of contact for the parish.
• Answer phones and respond to emails with attentiveness and care.
• Handle Mass intention requests and emergency assistance calls.
• Manage phone message recordings and update the auto-attendant.
• Post weekday Mass intentions in the binder.
• Draft and prepare after-Mass announcements from staff submissions.

MEMBERSHIP & DATABASES:

• Process registration forms and update ParishSoft, Flocknote, and OSV databases.
• Manage welcome cards and letters.
• Update sacramental records and record deaths as needed.

PRINT SUPPORT:

• Prepare kitchen checklists and Mass tote materials.
• Assemble welcome committee packets, parish registration forms, and wedding guidelines.

ORDERING & INVENTORY:

• Order and maintain inventory of altar bread, wine, candles, and liturgical supplies.
• Order office and copier supplies, stationery, visitor and offertory envelopes.

CALENDAR SUPPORT:

• Maintain the parish calendar including events, holidays, and appointments.
• Handle calendar entries and notify Parish Director of any potential conflicts.

MAIL PROCESSING:

• Pick up mail at the post office and collect from the onsite mailbox.
• Sort and label mail, deposit checks in the safe, and manage outgoing mail.

FUNERAL SUPPORT:

• Contact the Mass coordinator and bereavement committee.
• Assist with funeral logistics when the Parish Director or Pastor is unavailable.

SUPPORT FOR FATHER GRAY:

• Provide administrative and scheduling support as directed.
• Assist parishioners with basic Vanco setup questions and refer complex needs to the Parish Director.

Preferred Qualifications

• Experience with ParishSoft, Flocknote, and OSV systems
• Excellent verbal and written communication skills
• Demonstrated discretion and a deep respect for the confidentiality and privacy of parishioners
• Strong attention to detail and a service-oriented attitude
• High level of professionalism and trustworthiness
• Practicing Catholic in good standing

Apply through the link or email directly to anne@saclemson.org