MIDEB NOMINEES INC is hiring: ADMINISTRATIVE ASSISTANT in Los Angeles

Real Estate Investment/ Property Management firm in Downtown Los Angeles is seeking an Administrative Assistant to assist with the front office. Reliable individual must be available Monday-Friday, from 9:00 am to 5:30 pm (no flexibility on hours). Must be a motivated self-starter and team player, who is used to a fast-paced working environment. Must also possess the ability to maintain a pleasant and courteous demeanor at all times.

Duties include:

1. Answering phones with a clear and pleasant manner and screen/transfer calls to appropriate individual.
2. Greeting visitors with a pleasant demeanor. Offer refreshments when appropriate and clean up after visitors.
3. Creating files, maintaining current files which include leases, legal documents, A/P documents, A/R documents etc.
4. Maintaining all areas of office neat and organized at all times.
5. Management and inventory of office supplies. Purchase of these supplies will require approval from upper management.
6. Providing support to all members of staff on an as-needed basis.
7. Assisting in managing and delegating tasks to maintenance and janitorial staff.
8. Scheduling appointments as needed.
9. Possessing excellent oral and written English communication skills.
10. Preparation of spreadsheets when needed; knowledge of Excel is a must.
11. Daily runs to the post office and/or FedEx as needed.

Requirements:

1. High school diploma.
2. At least 2 years’ experience in a similar role.
3. Proficiency in Word, Excel, and Outlook. Knowledge of Yardi is a plus.
4. Knowledge of Spanish is a plus.