Administrative Assistant Job at MongoDB in New York

Overview

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MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Atlas is the globally distributed, multi-cloud database available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. With offices worldwide and thousands of developers joining monthly, MongoDB supports leading organizations in building AI-powered applications.

MongoDB is seeking an Administrative Coordinator based in New York, NY to support our Senior Leadership Team on an ad hoc basis. You will provide administrative support to executives as needed, not to a dedicated person in a single location, and you may be assigned to fill vacancies created by vacations, sick days, leaves of absence, or positions that are posted or being recruited.

Responsibilities

• Assist other Executive Assistants by supporting their executives as needed and provide backup coverage for time off
• Manage executive calendars by collaborating with peers to accommodate challenging and last-minute requests
• Research, book and amend travel and manage changes as they arise
• Track and reconcile expenses
• Coordinate with procurement to organize team dinners and events with peer/manager oversight
• Maintain distribution lists and track action items and key issues to closure with integrity and accountability
• Assist other Executive Assistants with events and projects as needed
• Able to work across multiple time zones
• Prioritize a steady stream of requests, exercise judgment, and seek guidance as needed to ensure coverage for executives

Requirements

• 1-3 years of experience working in a corporate office environment
• Bachelor's Degree or equivalent work experience is preferred
• Highly organized and detail-oriented
• Strong verbal and written communication skills
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Concur, Zoom preferred
• Creative, flexible, and innovative team player
• Open to feedback and growth opportunities
• Able to handle highly sensitive and confidential material
• Experience booking both domestic and international travel
• Open to working the flexible hours demanded by this position
• Availability to come to the office 3+ days a week to provide in-person coverage

Additional Information

To drive the personal growth and business impact of our employees, MongoDB is committed to developing a supportive and enriching culture for everyone. We provide accommodations for individuals with disabilities in our application and interview process. MongoDB, Inc. is an equal employment opportunity employer and prohibits discrimination and harassment of any type. All hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

MongoDB’s base salary range for this role is posted below. Compensation is based on factors such as skill set, experience, qualifications, and work location. The base salary range for this role in the U.S. is: $49,000—$97,000 USD. Other benefits may include equity, 401(k), flexible paid time off, parental leave, fertility and adoption assistance, health insurance, mental health support, and more. The salary and benefits information applies to U.S.-based candidates only.

Seniority level: Entry level • Employment type: Full-time • Job function: Administrative • Industries: Software Development