Administrative Assistant Job at Imagineering Finishing Technologies in in South

Administrative Assistant (Administrative)

About Us

Imagineering Finishing Technologies is a leading metal finishing company dedicated to delivering high-quality solutions to our clients. The Imagineering brand is globally acknowledged as the KnowledgeSource for Metal Finishing. We take pride in our commitment to excellence, innovation, and a positive workplace culture.

Summary

Provide communication link to all internal customers from inside and outside sources. Exhibit high level of customer service in attitude and appearance. Maintain customer service operations by producing sales related information through initiating, editing, retrieving, copying, coordinating, and transmitting data for key operational requirements and procedures. Maintain customer satisfaction by completing customer requests on the telephone, in person, referring inquiries. Investigate, evaluate, and direct the receipt of customer complaints and claims. Report to the quoting and pricing manager.

Duties and Responsibilities

1. Sit at front desk and welcome visitors.
2. Open and distribute incoming/outgoing mail and faxing.
3. Assist Executive Management Team with projects and assignments.
4. Monitor switchboard and direct calls to appropriate personnel.
5. Greet customers and direct them to the proper personnel.
6. Maintain security by following procedures and monitoring visitors logbook.
7. Maintain clean and safe reception area.
8. Maintain office supply room for cleanliness & stocking.
9. Data entry: create reports and database maintenance.
10. Perform general support duties such as postage meter, shredding, copying, scanning, & end of day procedures.
11. Make hotel, airline, and rental car reservations and secure confirmations related to sales calls and/or conferences.
12. Other duties as assigned.

Job Requirements

Intermediate level. Acquires job skills and applies existing job knowledge to complete a wide range of projects and tasks. Must be able to make decisions about the use of the organization’s resources and have concerns with planning, organizing, and controlling the organization’s activities to reach its objectives.

Knowledge/Experience

Must possess good written, oral communication and keyboarding skills. Experience and knowledge of Microsoft Word and Excel is required. A high school degree is required and at least two years of previous experience in an office setting preferred. Communication and conflict resolution skills are necessary to work with individuals both internally and externally. Must have the intellectual ability to process information and make accurate decisions about job tasks.

Benefits

• Medical, Dental, and Vision Insurance
• HDHP Plans with Company contribution to H.S.A.
• Flexible spending accounts for Medical and Dependent Care
• Company paid life insurance with AD&D
• Company paid short-term disability insurance
• Voluntary life with AD&D for employee, spouse, and child(ren)
• Voluntary long-term disability insurance
• Supplemental Accident and Critical Illness plans
• 401(k) matching program
• Flexible schedules, generous paid time off, plus 8 paid holidays
• Company outings
• Employee Assistance Program

Disclaimer

This job description reflects the general qualifications, duties, and responsibilities necessary to perform this position. All candidates who receive a written offer of employment will be required to pass a background check and drug screen. The company reserves the right to revise the job description as necessary.

EEO Statement

Imagineering Finishing Technologies is an equal opportunity employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected category.

Accommodation Notice

If you require reasonable accommodation during the application process, please contact our People team at HR@iftww.com or call 800-207-2516 for assistance.