Hawaii Residency Programs is hiring: Administrative Assistant in Honolulu

Overview

Direct message the job poster from Hawaii Residency Programs. Candidate MUST reside on the island of Oahu, Hawaii. This is a Part-Time position: Monday, Wednesday, and Friday (8 hours each) unless otherwise discussed with the direct supervisor. This position is for the Psychiatry department.

Hawaii Residency Programs, Inc. (www.hawaiiresidency.org) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.

Job Summary

Under general direction and light supervision, provides combined administrative support to the General Psychiatry Residency Program and its administration.

Responsibilities

• Resource Management — managing Learning Resource Center (LRC) library collections, manage resident memberships, assist program with reviewing and updating website content and media, other duties as needed
• Education & Training — maintain information for verifications and graduate database, track resident compliance, assist with orientation and other resident events, assist in program evaluations, other duties as needed
• Update administrative calendar and manual at least quarterly
• Assist Program Administrator in maintaining and documenting Program administrative procedures
• Maintain resident and Alumni files onsite/offsite
• Maintain training files for residents and fellows
• Other duties as needed

Qualifications

Minimum Qualifications

Preferred

• Related Associate’s or Bachelor’s Degree
• Minimum 3 years of administrative or equivalent experience
• At least 1 year of Graduate Medical Education (GME) experience
• At least 2 years of administrative experience in the Academic and/or Health Care setting

Required

• High School Diploma or equivalent
• Intermediate to advanced proficiency in Microsoft Office Suite
• Basic knowledge of SharePoint and Adobe Acrobat Pro
• Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.)
• Ability to manage multiple and sometimes changing deadlines and priorities
• Ethical, professional, courteous, resourceful, and proactive behavior
• Ability to be a team player, flexible, and work under pressure
• Access to transportation to attend occasional off-site meetings

Benefits and Compensation

• 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance
• 6% Non-Elective 401(k) contribution to eligible employees
• Generous paid time-off policy
• Monthly Transportation stipend
• FSA and EAP
• Rewards & Recognition Program (Bucketlist)
• LifeMart Employee Discounts

Details

• SALARY: $23.64/hour, 24 hours per week
• Part-time, Honolulu, HI – schedule determined by the needs of the Program and at the discretion of the Program Administrator. Indoor, office-based environment.

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