The Clearing House is hiring: Administrative Assistant in New York

Position Overview: The Clearing House (TCH) is a banking association and payments company that is owned by the largest commercial banks in the United States. TCH owns and operates the core payments system infrastructure in the US and is currently working to modernize that infrastructure by launching a new, ubiquitous, real-time payment system. TCH is the only private-sector ACH and wire operator in the US, clearing and settling nearly $2 trillion in US dollar payments each day, representing half of all commercial ACH and wire volume. TCH has provided critical services to the banking industry since 1853, and today, our core products facilitate services including Direct Deposit of payroll, bill payments, and check image exchange.

Our team currently has two openings for Administrative Assistants in our Midtown New York office. Candidates must be open to occasional travel to our Lower Manhattan office as well. These positions will provide administrative support to the Chief Strategy Officer, Chief Product Officer, Product team, General Counsel, and members of the Legal team.

Candidates should be self-motivated, extremely well-organized and detail-oriented, collegial and able to function under pressure and handle numerous tasks simultaneously. The position would be well-suited to a candidate who thrives in a fast-paced environment and is both quick and meticulous. S/he must be able to take initiative, prioritize with minimal supervision and work independently as well as part of a team. This position will work with senior executives internally and externally.

Essential Functions and Responsibilities:

• Coordinate and attend meetings, arrange catering, and prepare agendas
• Manage the logistics of international and domestic travel for leadership, including the management of expenses
• Assist in scheduling and organizing office events and services
• Set up and manage video and teleconferencing requirements
• Work on assigned projects and other tasks as per business need

Qualifications required:

• Minimum of 3 years of administrative experience
• Proficiency with Microsoft Office applications (Word, PowerPoint, Excel, and Outlook)
• Experience in MS Outlook for calendar management and scheduling
• Ability to coordinate meetings and manage logistics of travel, catering, and agenda preparation effectively
• Professional demeanor and the ability to work with all levels of staff
• Capacity to maintain confidentiality
• Strong verbal and written communication skills
• Experience with Concur travel and expense reporting
• Notary Public certification is a plus

Physical Demands and Work Environment:
The office environment at TCH is generally favorable with adequate lighting and temperature. The role is primarily office-based, with standard equipment available, though some travel may be required. Candidates are expected to work in the office 3-4 days a week, with potential for onsite work requirements to change.

The anticipated annual salary range for NY-based candidates this position is $80,000-$95,000. Base salary will be determined by the role, experience, skill set and location. For eligible positions, discretionary incentive compensation may be awarded contingent on personal and company performance. Our benefits program includes medical, dental, vision, life insurance, 401k plan with company contribution and company match, tuition reimbursement and more.