Administrative Assistant Job at Mai Placement in Passaic

Administrative Assistant

Passaic, NJ (Onsite)

75 - 100k

Company Overview

We are a fast-paced, growth-oriented organization seeking a sharp and reliable Administrative Assistant. This role provides direct support to the Director and plays an essential part in ensuring smooth day-to-day operations. Great Heimish Environment.

Position Overview

The Administrative Assistant will manage communications, scheduling, and presentations while coordinating events and handling a wide range of administrative tasks. The ideal candidate is highly organized, an excellent communicator, and takes full ownership of assignments. This role requires someone proactive, detail-oriented, and able to support leadership with professionalism and efficiency.

The Ideal Candidate

• Thrives in a fast-moving environment and can juggle multiple priorities.
• Possesses strong writing and communication skills with the ability to draft professional correspondence and presentations.
• Demonstrates ownership and accountability, ensuring tasks are completed accurately and on time.
• Can follow direction clearly while also working independently when needed.

Key Responsibilities

• Manage and prioritize the Director's email correspondence and ensure timely responses.
• Coordinate internal events, meetings, and presentations, handling all scheduling and logistics.
• Draft, review, and present PowerPoint and written materials for leadership and team meetings.
• Maintain the Director's calendar, schedule appointments, and manage communications with stakeholders.
• Serve as a liaison between the Director, internal teams, and external partners.
• Prepare, organize, and manage reports, documentation, and office records.
• Provide general administrative support, including file management and data entry.

Qualifications

• 2+ years in an administrative or executive support role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• High attention to detail with strong problem-solving ability.

Must-Haves

• Excellent written and verbal communication skills.
• Strong sense of ownership and accountability.
• Ability to follow direction and execute tasks with precision.
• High level of professionalism and organizational skills.

Benefits

• Competitive salary ($75,000–$100,000).
• A great heimish environment where employees feel supported and valued.
• Exposure to leadership and cross-departmental projects.
• Stable, professional workplace with opportunities to grow.

If you are organized, proactive, and eager to contribute in a role where communication and ownership are key—this is an exciting opportunity to make an impact.

Email Resume: joel@maiplacement.com