Bomacincinnati is hiring: Administrative Assistant in Cincinnati

The mission of Greater Cincinnati BOMA is to be recognized as a principal voice through leadership advocacy and education for the commercial real estate industry.

Job Description

1. Provide full administrative support to Property Management team.
2. Handle all front desk responsibilities, including answering phones and greeting guests.
3. Track certificates of insurance documents for tenants and building contractors.
4. Assist with accounts payable and accounts receivable. Create invoices and appropriate coding as directed by manager.
5. Ensure that tenant reimbursement billings are sent out and collected.
6. Assist with follow-up calls to tenants after work orders are complete and manage work order software.
7. Schedule and coordinate meetings and special events as requested.
8. Plan, coordinate, and oversee monthly tenant social parties including welcome, happy hour, holiday events, and tenant lunches.
9. Create and distribute monthly Tenant Newsletter.
10. Meet with Cleaning, Security, and Landscaping supervisors monthly for walk-through inspections. Follow up on deficiencies.
11. Assist Property Manager with creating and tracking Purchase orders, work, and budget tracking.
12. Responsible for building Social Media (Website, Facebook, Instagram).
13. Keep track of leasing encumbrances (ROFOs, ROFRs, termination dates, LOCs expirations).
14. Maintain and update Tenant Contact lists.
15. Assist with leasing tours when needed or directed.
16. Create community service programs including building events in addition to partnering with tenants on their community service events.
17. Connect and visit with tenants monthly.
18. Act as Tenant liaison.
19. Walk the property daily. Create and fill out daily walking observation work orders.
20. Ensure engineers, porters, and/or contractors are assigned duties for any deficiencies found. Follow up on assignments and note on work orders.
21. Track engineer’s work orders and follow up on open orders.

How to Apply

Send resumes to Michael Rosenbaum - mrosenbaum@diversifiedMPlus.com

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