Advantech USA is hiring: Administrative Assistant in Cincinnati

Overview

Administrative Assistant role at Advantech USA, Cincinnati, onsite.

The primary responsibility is to act as the first point of contact for all visitors. Receive and direct visitors or phone calls to the appropriate department or personnel. Assist and complete administrative functions for employees and the company.

Job Details

Job Title: Administrative Assistant

Location: Cincinnati, OH - Onsite

Schedule: M – F, 8:00 AM – 5:00 PM

Responsibilities

• Front Desk Duties: Greet visitors and guests in a personalized, friendly, and welcoming manner.
• Direct and escort visitors and guests into the office premises.
• Screen and forward incoming calls to appropriate departments or personnel.
• Distribute all incoming mails and packages and handle outgoing mails and packages. Will require use of UPS, DHL and FedEx software.
• Provide assistance for customer visits such as preparing beverages, snacks and food, and ensuring conference rooms are arranged neatly.
• Keep track of visitors and maintain visitor badges.
• Complete other projects and tasks as assigned and ensure timely completion.

• Office Duties: Create orders and purchase office supplies and equipment.
• Maintain detailed records of Administration and Facilities expenses and submit expense reports to accounting in a timely manner.
• Review inventories and restock office or coffee counter supplies.
• Reconcile invoices for administrative vendors and customers.
• Prepare new hire access and cubicles and represent Administration in new hire training.
• Attend Employee Committee and prepare for company snacks and events, including budgeting, scheduling, planning, catering, and cleaning.
• Communicate internally to announce upcoming events or updates to all employees.
• Assist with business travel arrangements and requests.
• Reserve office buildings shared conference rooms through property management on request.
• Work as liaison with buildings Property Management to ensure a safe and clean office environment.
• Update main breakroom monitor with company news and events.
• Complete other projects and tasks as assigned and ensure timely completion.

Required Qualifications

• High School diploma or equivalent.
• Prior experience in office administration and reception.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication skills.
• Detail-oriented with prior experience in data entry.
• Ability to collaborate and work within a team environment.
• Friendly, enthusiastic, interpersonal, and outgoing characteristics.

Preferred Qualifications

• Demonstrate critical thinking, analytical and problem-solving skills including time management and multi-tasking abilities.
• Prior experience with event planning and marketing.
• Ability to increase engagement for company events participation through flyers and email communications.

Physical Requirements

• Lift, carry, push and pull 25-35 pounds.
• Unpacking and re-packaging may be required.

Benefits

• Competitive salary dependent on experience (DOE).
• Team-oriented environment with a friendly culture.
• Generous benefits package including medical, dental, vision, long-term disability, and life insurance.
• Employee Assistance Program (EAP).
• 401(k) with company match.
• Education & personal development reimbursement program.
• Generous vacation and paid holidays package.
• Company events and lunches.
• Referral Bonus.

About Advantech

Founded in 1983, Advantech is a leader in providing trusted innovative embedded and automation products and solutions. Advantech offers comprehensive system integration, hardware, software, customer-centric design services, and global logistics support; all backed by industry-leading front and back office e-business solutions. Advantech has always been an innovator in the development and manufacture of high-quality, high-performance computing platforms.

We cooperate closely with our partners to help provide complete solutions for a wide array of applications across a diverse range of industries. To realize our corporate vision of Enabling an Intelligent Planet, Advantech will continue collaborating and partnering for Smart city & IoT Solutions.

Work Authorization: To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. More information: https://www.pmddtc.state.gov/regulations_laws/itar.html

Advantech is proud to be an Equal Employment Opportunity employer. We accept applications directly from candidates only and will not be responsible for any recruiting agency fees absent a formal agreement.