PAS Associates is hiring: Administrative Assistant in Bakersfield

Administrative Assistant (Part-time)

BKRHC convenes partners across Kern County to reduce and end homelessness through coordinated strategies, funding, and services. If you’re detail-oriented, people-centered, and eager to keep complex grant work running smoothly, we’d love to meet you.

The Role
The PT Administrative Assistant supports the Grant Administrator and program leadership with day-to-day administrative, data, and file management tasks that keep proposals, contracts, and reporting on track. You’ll maintain databases, organize records for audits, greet callers/visitors, and provide reliable clerical support so our Continuum of Care (CoC) can scale prevention, shelter, rehousing, and supportive housing initiatives. This position is grant-funded and subject to grant terms.
Responsibilities:

• Maintain program records and contract files in compliance with reporting and audit requirements.
• Enter, update, and quality-check data in computerized database management systems.
• Provide general clerical support (typing, copying, scanning, filing, mail).
• Operate office equipment (computers, copiers, fax, etc.); manage office inventory/supplies.
• Answer phones, cover the front desk, greet visitors, and route inquiries promptly.
• Schedule meetings, prepare agendas/materials, capture notes, and track follow-ups.
• Assist with assembling grant application packets, signatures, and attachments.
• Assist and support the Accounting Department with data entry and AP/AR duties.
• Help collect data and documents from providers/sub-recipients for reports and audits.
• Support outreach activities, training, conferences, and weekly staff meetings as assigned.
• Maintain a safe, professional, and functional office environment.
• Perform other duties as assigned to advance BKRHC’s mission.

Minimum Qualifications:

• Education: High school diploma or equivalent.
• Experience: One (1) year paid or volunteer experience in a highly responsible data entry role with general clerical support in a professional administrative office, social or health service agency.

Knowledge of:

• Agency policies and procedures.
• Applicable federal, state, and local laws, codes, and regulations.
• Modern office procedures and equipment, including computers.
• Proficient in QuickBooks, Microsoft Office Suite—including Word, Excel, PowerPoint, Outlook—and other related software applications.
• Record keeping and filing methods.

Other Requirements:

• Valid California driver’s license, state-required auto insurance, and acceptable DMV record.
• Successful completion of live scan clearance, physical, TB test, and drug screening upon offer.
• Bilingual English/Spanish highly desirable.

Work Environment:

Primarily office-based with meetings and site visits in the community; some indoor/outdoor activities as program needs require.
Location: Bakersfield, CA (local travel within Kern County)
Schedule: Part-time, hourly. 20 hours per week.
Reports to: Executive Director

Pay Scale: $17.90 to $20.00 per hour

How to Apply: Resume submission deadline: September 30, 2025

Submit your resume and a brief cover letter. Apply directly via this job board or email your materials to Christopher.Vargas@bkrhc.org or Diandra@pasassociates.com with subject line “PT Administrative Assistant – Your Name.”

BKRHC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and community members.

 

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