Administrative Assistant Job at Synertech Environmental Llc in Philadelphia

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Paid time off

Job Title: Administrative Assistant
Location: In-Office Philadelphia, PA
Company: Synertech Environmental Environmental Consulting Firm
Employment Type: Full-Time (3240 hours/week)

About Us:
We are a well-established environmental consulting company specializing in asbestos, lead-based paint, and indoor air quality testing and consulting services. We're seeking a detail-oriented and motivated Administrative Assistant to support our growing team. This is an in-office position with opportunities to contribute to important environmental and public health initiatives.

Responsibilities:

• Prepare, organize, and merge PDF documents using Adobe Acrobat
  
  
• Assist in drafting, formatting, and editing proposals and reports
  
  
• Perform data entry and verify accuracy of project and client information
  
  
• Track and manage expiration dates for employee and company licenses and certifications
  
  
• Provide light accounting support including processing laboratory invoices and tracking payments
  
  
• Maintain internal filing systems and digital records
  
  
• Support team with general office tasks and communications
  
  

Qualifications:

• Previous administrative experience (1+ year preferred)
  
  
• Proficiency in Adobe Acrobat (merging, editing, organizing PDFs)
  
  
• Proficient in Google Suite (Docs, Sheets, Gmail) and Microsoft Office (Word, Excel, Outlook)
  
  
• Strong written and verbal communication skills
  
  
• Ability to work independently and manage multiple priorities
  
  
• Detail-oriented with excellent organizational skills
  
  

Preferred but Not Required:

• Experience with proposal writing or light accounting work
  
  
• Familiarity with environmental consulting or regulatory compliance
  
  

Schedule:

• Monday through Friday, between 9:00 AM 5:00 PM
  
  
• 32 to 40 hours per week depending on workload and applicant availability