Administrative Assistant Job at ATTUF Group LLC in Homewood

Job Summary:

The Administrative Assistant at ATTUF GROUP provides critical support to the Operations Coordinator and broader administrative team. This role ensures efficient day-to-day office operations by performing a variety of clerical, organizational, and customer service tasks. The ideal candidate is detail-oriented, highly organized, professional, and able to thrive in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to the Operations Coordinator and other team members as needed.
• Answer and route incoming calls, emails, and correspondence in a professional and timely manner.
• Schedule meetings, appointments, and manage calendars for office staff.
• Maintain and organize physical and digital filing systems, including confidential records.
• Assist with data entry, document preparation, and internal reporting.
• Order and track office supplies and ensure the work environment is clean and well-maintained.
• Support onboarding efforts by preparing welcome packets and scheduling trainings for new hires.
• Prepare meeting agendas, take meeting minutes, and distribute follow-up materials.
• Assist with coordinating events, training sessions, or agency-wide communications.
• Liaise with vendors, service providers, and building management when necessary.
• Monitor compliance documentation to ensure alignment with internal protocols and state requirements.
• Assist with invoice tracking, room and board logs, and other operational documentation.
• Perform other administrative duties as assigned by the Operations Coordinator.

Qualifications:

• High School Diploma or GED required; Associates degree or equivalent preferred.
• Minimum of 12 years administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Discretion and ability to handle confidential information.
• Ability to multi-task, prioritize work, and meet deadlines.
• Professional demeanor and customer-service oriented.

Preferred Experience:

• Experience working in healthcare, human services, or a Medicaid-funded program is a plus.
• Familiarity with HIPAA compliance and file management.
• Bilingual (English/Spanish) preferred but not required.

Work Environment & Schedule:

• Standard office setting with occasional remote work as approved.
• MondayFriday, 8:00 AM5:00 PM or as directed by the Operations Coordinator.
• Occasional flexibility required based on agency needs.

ATTUF GROUP is an equal opportunity employer committed to diversity and inclusion. We encourage all qualified individuals to apply.