Job Description
Title: Administrative/Executive Assistant 5
Location: Irving, TX 75039
Duration: 24 months
Pay Rate: Roughly $23 (W2 + Benefits, Swoon covers 50% of Benefits) / $26 (C2C)
Job Description:
The Administrative/Executive Assistant 5 will provide high-level administrative support, acting as a key contributor to a dynamic team. This role involves managing communication, coordinating executive schedules, and maintaining seamless office operations.
Key Responsibilities:
- Supervise office functions, including supply management, record maintenance, and basic bookkeeping.
- Review and approve critical documents, reports, and correspondence.
- Coordinate and plan meetings, including preparing agendas and logistics.
- Support customer and stakeholder visits while managing expense reports and team schedules.
- Ensure smooth office operations and provide essential support to senior leadership.
Qualifications (Required):
- 10+ years of experience providing executive-level administrative support.
- High school diploma or GED.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Exceptional communication, organizational, and time management skills.
Qualifications (Desired):
- Experience in event planning and budgeting.
- Leadership and mentoring skills.
Soft Skills:
- Ability to work independently and manage multiple priorities.
- Strong interpersonal skills with a focus on confidentiality and professionalism.
Work Environment:
- Onsite, supporting a collaborative team in a professional office setting.
Why This Role?
This is an opportunity to work with a global leader known for its innovative solutions and industry recognition. You'll contribute to meaningful work, collaborate with top minds, and grow your career in a supportive and inspiring environment. Whether through groundbreaking products or global impact, this role offers a chance to be part of something extraordinary.
Typical Day:
- Scheduling meetings and managing calendars.
- Coordinating team events and supporting visits.
- Maintaining office operations and assisting senior leaders with administrative needs.