Robert Half
Administrative Assistant - ADV Job at Robert Half in Whittier
Robert Half, Whittier, CA, US, 90601
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.
Responsibilities:
• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.
• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.
• Process invoices, payments, and purchase orders with accuracy and attention to detail.
• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.
• Assist with travel arrangements, expense account tracking, and vendor communication.
• Create dashboards and reports to streamline processes and improve workflow efficiency.
• Support training initiatives and ensure proper documentation for process improvements.
• Handle onsite administrative tasks such as distributing faxes and providing backup support.
• Collaborate with finance teams to manage specifications and review payments.
• Facilitate communication with vendors and coordinate logistics as needed.• Proven experience in administrative roles, with strong customer service skills.
• Proficiency in documentation management, including filing, typing, and distributing correspondence.
• Ability to handle scheduling, calendar management, and travel arrangements efficiently.
• Knowledge of invoice processing, payment tracking, and purchase order management.
• Familiarity with creating dashboards and improving workflows.
• Excellent organizational skills and attention to detail in managing time sheets and expense accounts.
• Strong communication abilities, both written and verbal, for vendor interactions and team collaboration.
• Proficient in tools and technologies relevant to administrative functions, including backup technologies.
Responsibilities:
• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.
• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.
• Process invoices, payments, and purchase orders with accuracy and attention to detail.
• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.
• Assist with travel arrangements, expense account tracking, and vendor communication.
• Create dashboards and reports to streamline processes and improve workflow efficiency.
• Support training initiatives and ensure proper documentation for process improvements.
• Handle onsite administrative tasks such as distributing faxes and providing backup support.
• Collaborate with finance teams to manage specifications and review payments.
• Facilitate communication with vendors and coordinate logistics as needed.• Proven experience in administrative roles, with strong customer service skills.
• Proficiency in documentation management, including filing, typing, and distributing correspondence.
• Ability to handle scheduling, calendar management, and travel arrangements efficiently.
• Knowledge of invoice processing, payment tracking, and purchase order management.
• Familiarity with creating dashboards and improving workflows.
• Excellent organizational skills and attention to detail in managing time sheets and expense accounts.
• Strong communication abilities, both written and verbal, for vendor interactions and team collaboration.
• Proficient in tools and technologies relevant to administrative functions, including backup technologies.