Sr. Administrative Assistant Job at Robert Half in San Francisco

We are looking for a detail-oriented Sr. Administrative Assistant to join our team in San Francisco, California. This contract position requires a highly organized individual who excels at managing operational tasks, financial processes, and vendor relationships while supporting leadership with various projects. If you thrive in a fast-paced environment and enjoy collaborating with teams and external partners, this role is ideal for you.

Responsibilities:

• Serve as the main point of contact for vendors, managing communications, reviewing invoices, and ensuring timely payments.

• Provide administrative support by organizing company files, tracking spreadsheets, and handling mail and deposits.

• Collaborate with ownership to oversee special projects, track compliance requirements, and manage necessary documentation.

• Partner with accounting and ownership to monitor cash flow, process payroll, and assist with insurance renewals.

• Draft offer letters and assist with onboarding processes while ensuring compliance with labor regulations and company policies.

• Coordinate local marketing efforts, including website updates and social media campaigns, in partnership with general managers and external vendors.

• Maintain and update standard operating procedures (SOPs) to ensure smooth operations across departments.

• Organize storage units and inventory to support operational needs.

• Schedule and participate in weekly meetings with ownership to review expenses and approve check runs.

** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013294441 **

• Strong organizational abilities with a proven track record of managing multiple tasks efficiently.

• Attention to detail and accountability in handling operational and financial responsibilities.

• Excellent written and verbal communication skills.

• Familiarity with restaurant operations and platforms such as Toast, MarginEdge, SevenRooms, and 7Shifts is a plus.

• Ability to work independently and collaboratively with managers and external vendors.

• Experience in compliance tracking and operational project management is advantageous.

• Adaptability to thrive in a dynamic and fast-paced hospitality environment.

• Proficiency in calendar management, booking travel arrangements, and facilitating conference calls.

** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013294441 **