Administrative Assistant Job at Waterfordchamber in Waterford Charter Township

Position: Full-Time 32h/wk $24.96k/year Business Casual Attire

To welcome all guests and members to the church office as well as coordinate facilities to carry out the ministries of the church.

Vacation days are to be arranged and taken with the consent of the Senior Pastor. If a holiday falls during a vacation period, the holiday shall not be counted as a vacation day. Paid Holidays (when applicable): The employee shall be granted the following holidays with pay: New Year's Day, Martin Luther King Jr. Day, the Monday following Easter, Memorial Day, July Fourth, Labor Day, Thanksgiving and the Friday thereafter, and Christmas. If a holiday falls on a weekend, the day before or after as determined by the Lead Pastor is considered a paid holiday.

Work Hours and Schedule:

Mon-Thursday: 8:30 a.m.- 4:30 p.m.

Hours: 32

Months/year: 12

Supervision: Reports to the Staff Parish Relations Committee for overall supervision and Senior Pastor for daily supervision.

Compensation: Reviewed annually. Vacation of 10 days after 1 year.

Qualifications:

1. High School degree or equivalent
2. Organization skills to manage building schedules and office
3. Excellent communication skills
4. Computer skills with proficiency in documentation generation and compilation
5. Willingness to submit to background check and completion of forms required for child/youth protection policy (mandatory background check every 2 years)

Responsibilities:

1. Record Keeping for the Church:
   • Birth, death, membership status, and marriage certificates
   • Church Directory with names, addresses, and email for membership
   • Group activity and committee rosters
   • Weekly worship attendance
2. Scheduling:
   • Coordinate office volunteers
   • Order office supplies
   • Maintain and coordinate building usage, including scheduling, deliveries, and maintenance
3. Communication:
   • Compilation and distribution of weekly worship bulletin (electronic and paper) and inserts
   • Annual Church Conference material compilation
   • Update onsite signage (excluding electronic sign)
   • Answer the phone and greet and assist visitors
   • Staff support and other duties as assigned
4. Outreach:
   • Membership milestones (birthdays and anniversaries)
   • Food pantry distribution
   • Update weekly prayer list
   • Administration of Good Sam Program
5. Technology:
   • Software: Microsoft Office, Canva, SimpleChurch
   • Hardware: Printers, folder, phones