Receptionist Job at Job Squad, Inc. in Charleston

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JOB TITLE: Receptionist

Overview

The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that Job Squad, Inc.’s services are provided in an effective and efficient manner.

Minimum Qualifications

High School Diploma or equivalent required. Experience with computers, specifically Microsoft Word and Excel, a plus. Familiar with social media posting for marketing strategies is preferred.

Responsibilities

• Oversee all aspects of general office coordination
• Answering phones, transferring, greeting and general office interaction and coordination with vendors and visitors
• General office work including but not limited to filing, printing, collating, faxing, shredding and completing various paperwork
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Maintain an adequate inventory of office supplies
• Respond to public inquiries about services and the organization
• Provide word processing and administrative support to the CEP and Presort departments
• Receive, sign, sort, deliver, and record mail
• Ensure that the reception and meeting areas are clean and tidy
• Assist in packaging and mailing documents
• Assist in tracking and receiving documents for the Vocational Benefits Counselor
• Assist in tracking billing and payments received
• Make phone calls and schedule appointments for the Vocational Benefits Counselor
• Participate in community engagement activities
• Assist in posting social media marketing on the company social media accounts, working with the graphic designer as needed to create marketing graphics
• Perform other duties as assigned or as necessary in emergency situations

Workplace and Company Information

Job Squad, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, veteran status or any other legally protected status. As an employer with an Affirmative Action Program, we comply with government regulations, including Affirmative Action responsibilities where they apply.

Note: This description is provided to convey the primary duties of this position and is not intended to be all-inclusive. Duties, responsibilities and qualifications may be added, removed or modified at any time.