McDermott
Job Overview:
The Receptionist is responsible for performing a range of day-to-day activities using established skills. They recognize and solve typical General Services problems with limited supervision, evaluating and selecting solutions from predefined options. Their work directly affects the team through the quality of services and information provided.
Qualifications
- Senior High School Diploma or equivalent
- Minimum of 3 years relevant administrative experience
- Effective verbal and written communication and organizational skills
- Good telephone etiquette and excellent customer service skills
- Presentable, pleasant, and cheerful personality
- Strong sense of responsibility and attention to detail
- Ability to work independently with minimal supervision and handle ad-hoc duties
- Proficiency in Outlook Calendar, email, MS Word, Excel, PowerPoint
#LI-EB2
#LI-DNI
Responsibilities
- Provide front desk reception duties, including handling phone calls and managing internal and external customer interactions professionally and promptly
- Greet visitors warmly and direct them appropriately
- Maintain visitor logs or digital sign-in records
- Manage security access cards, including issuing and tracking temporary and daytime access
- Keep the reception area, meeting rooms, and exhibition area clean and organized
- Record incoming mail and courier deliveries
- Distribute incoming mail and courier items, and handle outgoing courier requests
- Provide safety briefings or inductions for visitors and transferees on short/long-term assignments
- Maintain up-to-date telephone and extension lists
- Keep Office Vendor Maintenance records current
- Ensure tidiness of the printing room and stationery area
- Assist Functional Managers with administrative tasks as needed
- Manage meeting room booking system
- Assist with catering orders and setup
- Log building maintenance issues through work orders
- Oversee onboarding procedures for new employees, including name tags, location registers, face documents, phone lists, and login instructions
- Support HR and general office administration tasks
- Perform any additional ad-hoc tasks as required